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14.     Multiple Addresses in Tally.ERP 9

Did you know that the Tally.ERP 9 system enables you to save multiple addresses for your company and ledgers based on your individual requirement?

 

Do you work out of one office and have a godown located in another place altogether? Is it a problem to constantly co-ordinate with your suppliers to send the invoice to your office address, and the material directly to your godown? Or are you facing this problem where your suppliers have multiple addresses and want you to send the stock, reports, invoices etc. to different locations each time?

 Tally.ERP  9 provides  you a simple and easy solution,  by enabling  you to save an unlimited number of addresses for any ledger, or even your own company, with personalised names for each. This will help in faster identification of the addresses, for example in case a company has multiple branches in the same city, then each can be identified with a unique name set by you. For example, you may want to use your Branch Office address on invoices for a particular customer, while the godown address on the Purchase Order for your supplier. Further, while printing any report, you can select the address as required; say the Head Office in some and the Registered Office in some.

 

Let us see how multiple addresses can be saved in Tally.ERP 9.

 

Entering multiple addresses for the company

 

To enable the feature,

 

Go to Gateway of Tally > F11: Features > Accounting Features

 

Select Yes for  Maintain Multiple Mailing Details for Company & Ledgers’ Select Yes forSet/ Alter Company Mailing Details as shown:

 

 

Multiple Addresses in Tally.ERP 9
[110]


 

 

 

 

You come to the Address Types screen.

 

Press Enter for Primary. The Primary address is the same address which has been entered by you while creation of the company. If any modifications  are made to it here, the same will automatically change in the Company Creation’ screen as well.

 

Enter the details of the Address as shown:

 

Multiple Addresses in Tally.ERP 9
[111]

 

On pressing Enter you return to the Address Types screen, where you can enter as many addresses as required and give each location a personalized name.

 

Multiple Addresses in Tally.ERP 9
[112]

 

Press Enter and save.


 

 

 

 

Entering multiple addresses for a ledger

 

To create a ledger,

 

Go to Gateway of Tally > Accounts Info > Ledgers > Create

 

Press F12: Configure. You come to the Ledger Configuration screen

Set Yes for Use Multiple Address as shown:

 

Multiple Addresses in Tally.ERP 9
[113]

 

Press Enter to return to the Ledger Creation screen

 

Enter the details of the primary address under Mailing Details’ Select Yes under Set/ Alter Multiple Mailing Details?’

 

Multiple Addresses in Tally.ERP 9
[114]

 

You come to the Address Types for screen, which is similar to the screen which opens for saving multiple addresses for the company. Enter the name of the additional location for which you wish to save the address. Say you have entered Branch Office.

 

You will come to the Mailing Details for: Branch Office screen. Enter the address details.


 

 

 

 

Multiple Addresses in Tally.ERP 9
[115]

 

Press Enter to return to the Address Types for screen. Here you can save the details of all the different locations from which the ledger company operates.

 

Note: To modify an address at a later date,

 

Go to Gateway of Tally > Accounts Info > Ledgers > Alter

 

Utilization of the multiple addresses feature while printing reports

 

As shared in the beginning, one of the important benefits of this feature is that the required address can be printed on the report as per your choice. For example, if your customer has to be sent the Outstandings statement, and he has only dealt with one particular office, then you can easily modify the address on the same, to reflect the address of that location.

 

Let us see how to select an address for printing in the Outstandings statement.

 

Go to ‘Gateway of Tally > Display > Statements of Accounts > Outstandings > Receivables

Press Alt + P to print or click on the P: Print’ Button

 

You come to the Printing Bills Outstanding’ screen. Press Alt + T to change Titling or click on the T: Titling’ button as shown:

 

Multiple Addresses in Tally.ERP 9
[116]


 

 

 

 

 

You come to the Report Title Screen

 

Select the required location form the List of Address Types displayed under Company Address to Print’ option

 

Multiple Addresses in Tally.ERP 9
[117]

 

Press Enter and select Yes under Print?. The Printed Bills Outstanding Report is as shown below:

 

Multiple Addresses in Tally.ERP 9
[118]

 

This  is  an  extremel powerful   feature  in  Tally.ER 9  which  provides   an  all- encompassing method to save complete details not just about your own organization, but about the various parties which you are dealing with. Simultaneously, combined with the capability to print your company logos, this feature also provides flexibility for you to personalize each printed document with the required address details and not waste resources on printed letterheads and stationery.

 
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