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4.     Job Costing Transactions in Tally.ERP 9

Creating masters for Job Costing is similar to creation of other ledgers. The masters for job work analysis are:

4.1.    Creating Purchase Voucher for Job Costing

4.2.    Creating Stock Journal Voucher for Job Costing

4.3.    Creating Stock Items for Job Costing

4.4.    Creating Journal Voucher for Job Costing

4.5.    Creating Payment Voucher for Job Costing

4.6.       Creating Sales Voucher for Job Costing

 

4.1. Creating Purchase Voucher for Job Costing

If you would like to allocate the Cost Centers, then enter purchase voucher in As Voucher mode as the Cost Allocation sub-screen does not appear in the As Invoice mode, else enter purchase voucher in As Invoice. In the purchase entry it is not necessary to allocate to Job Costing for Job Cost reporting.

Go to Gateway of Tally > Accounting Vouchers

1.    In the Voucher Creation screen select F9: Purchase.

2.    Select As Invoice.

3.    Enter the current date and reference.

4.    Select the Party to be credited from the List of Ledger Accounts in Party’s A/c name.

5.    Select the required Purchase Ledger from the List of Ledger Accounts.

6.    Select an item from the Stock Items List of Items.

On selecting the Item, an Item Allocations sub screen for the selected Item is displayed as shown.

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7.            Select the Godown under the Godown field and specify the quantity to be allocated under the Quantity field.

8.            Enter the Quantity and Rate, and the amount is automatically displayed in the Amount field.

9.            Select another Godown and follow the similar procedure for Item allocation.

10.         Select the Items to be purchased.

11.         Enter Narration if required and accept to save

Note :            In the Job Work Analysis report, purchase amount will be shown in the inwards column.

 

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4.2. Creating Stock Journal  Voucher for Job Costing

Inter Project Transfer Entry:

For Inter Project / Site Transfer, use Stock Journal with Transfer Class.

Go to Gateway of Tally > Inventory Vouchers > press Alt+F7

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1.    Select the Godown from the List of Godowns, to where Items are to be transferred.

2.    Select the item from the List of Items.

3.    Select the Godown from the List of Godowns, from where goods are transferred.  

4.    Enter the Quantity and Rate, Amount will be displayed automatically.

5.    Enter the Narration, if required.

Consumption Entry:

For consumption of material, use Stock journal voucher with Consumption Class.

Go to Gateway of Tally > Inventory info > press Alt+F7 > select Consumption under Class.

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1.    Enter the Date as current date or as required.

2.    Select the stock Items from the ‘List of Items’ screen.

3.    Select the Godown from which the items are to be consumed.

4.    Enter the Quantity and Rate. The amount is automatically displayed in the Amount field.

5.    Enter the Narration if required.

Note:              This Consumption Amount will be shown under ‘consumption’ column in the Job Work Analysis Report.

Other Transfers:

When materials are transferred from one godown to another (Godown tagged to the Job Costing) without selecting the voucher class (Classes created for ‘Transfer’ and‘Consumption), it will be taken under ‘Other Transfers’ in the Job Work Analysis report.

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4.3. Creating Manufacturing Journal  for Job Costing

Job Work Analysis report will also take into consideration of a product produced by passing Manufacturing Journal voucher.

Creating Manufacturing Voucher Type

Go to Gateway of Tally > Accounts Info or Inventory Info > Voucher Types > Create

1.    Under Name type Manufacturing Journal.

2.    Under Type of Voucher select Stock Journal.

3.    Set Use as a Manufacturing Journal to Yes.

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Creating Bill of Materials:

In the item master creation screen (Building), press F12: Configure (Stock Item Configuration) and set Allow component list details ( Bill of Materials) to Yes.

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Accept to save the screen.

Now In the Item master creation screen, set Set Components List to Yes

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Then the Stock Item Multi Components (M BOM) screen will be displayed. In Name of BOM specify the BOM Name

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Press Enter from Name of BOM to view Stock Item Components (BOM) screen. The completed  component list is displayed as shown

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Go to Gateway of Tally >Inventory Vouchers > press Alt+F7 > select ‘Manufacturing Journal’ under Voucher Type.

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Passing Manufacturing Journal

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1.    Select the Product under Name of Product.

2.    Select the appropriate Godown (Job/Project).

3.    Enter the quantity.

4.    Sub-Component items will be displayed automatically.

5.    Enter the Addl.cost, if any.

6.    Enter the Narration.

4.4. Creating Journal Voucher for Job Costing

Even Journal Vouchers could be used to allocate the receipts and payments for Job/Projects.

Note:              In the Journal Voucher screen, enable the option Allow Cash Accounts in Journals in F12: Configuration screen.

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  4.5. Creating Payment Voucher for Job Costing

Go to Gateway of Tally > Accounting Vouchers

1.    In the Voucher Creation screen select F5: Payment.

2.    Enter the date and reference.

3.    Select the Bank Account or Cash Account from where payment has to be made.

4.    Select the Expense Ledger Account created and enter the amount to be debited.

5.    The Cost Allocations sub-screen appears. If the payment has to be allocated to more than one Cost Centre, select the Cost Centres and allocate the corresponding amount.

6.    Enter Narration if required and accept to save.

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Similarly, the expenses related for a particular project could be accounted by tagging to the respective Job/Projects.

4.6. Creating Sales Voucher for Job Costing

Go to Gateway of Tally > Accounting Vouchers

1.    In the Voucher Creation screen, select F8: Sales.

2.    Select As Voucher.  

Note:              You can create an Item Invoice or an Account Invoice and allocate appropriate Cost Centers or Job/Project and also sales can be created - As Voucher or As Invoice

3.            Enter the date and reference.

4.            Select the appropriate Customer in the Party’s A/c Name.

5.            Enter the amount in the Amount field.

6.            Select the Sales ledger from the List of Ledger Accounts.

7.            In the Cost Allocations sub screen, select the Cost Centre from the List of Cost Centres under the field Name of Cost Centre and enter the amount to be allocated to that Cost Centre.

8.            Enter Narration if required and accept to save.

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Note:              When sales is created as Item Invoice, this details is available under Cost of Sales in the Job Work Analysis - Consumption report.

 
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Job Costing in Tally.ERP 9
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Features (F11) of Tally.ERP 9
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Cost Categories and Cost Centers
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