4.1. Creating Purchase
Voucher for Job Costing
If you
would like to allocate the Cost Centers, then enter purchase voucher in As
Voucher mode as the Cost Allocation sub-screen does not appear in the As
Invoice mode, else enter purchase voucher in As Invoice. In the purchase entry
it is not necessary to allocate to Job Costing for Job Cost reporting.
Go to Gateway of Tally > Accounting
Vouchers
1.
In the Voucher
Creation screen select F9: Purchase.
2.
Select As Invoice.
3.
Enter the current date and reference.
4.
Select the Party to be credited from the List of Ledger
Accounts in Party’s A/c name.
5.
Select the required Purchase Ledger from the List of Ledger
Accounts.
6.
Select an item from the Stock
Items List of Items.
On
selecting the Item, an Item
Allocations sub screen for the
selected Item is displayed as shown.
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7.
Select the Godown under the Godown field and specify the quantity to be
allocated under the Quantity field.
8.
Enter the Quantity and Rate,
and the amount is automatically displayed in the Amount field.
9.
Select another Godown and follow the similar procedure for
Item allocation.
10.
Select the Items to be purchased.
11.
Enter Narration if required and accept to save
Note : In the Job Work Analysis report, purchase
amount will be shown in the inwards column.
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4.2. Creating Stock Journal Voucher for
Job Costing
Inter Project Transfer Entry:
For
Inter Project / Site Transfer, use Stock Journal with Transfer Class.
Go to Gateway of Tally > Inventory
Vouchers > press Alt+F7
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1.
Select the Godown from
the List of Godowns, to where Items are to be
transferred.
2.
Select the item from the List of Items.
3.
Select the Godown from
the List of Godowns, from where goods are
transferred.
4.
Enter the Quantity and Rate, Amount will be displayed automatically.
5.
Enter the Narration,
if required.
Consumption Entry:
For
consumption of material, use Stock journal voucher with Consumption Class.
Go to Gateway of Tally > Inventory
info > press Alt+F7 > select Consumption under Class.
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1.
Enter the Date as current date or as required.
2.
Select the stock Items from the ‘List of Items’
screen.
3.
Select the Godown from
which the items are to be consumed.
4.
Enter the Quantity and Rate.
The amount is automatically displayed in the Amount field.
5.
Enter the Narration if required.
Note: This Consumption Amount
will be shown under ‘consumption’ column in the Job Work Analysis Report.
Other Transfers:
When
materials are transferred from one godown to another
(Godown tagged to the Job Costing) without selecting
the voucher class (Classes created for ‘Transfer’ and‘Consumption’),
it will be taken under ‘Other Transfers’ in the Job Work Analysis
report.
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4.3. Creating Manufacturing Journal for Job
Costing
Job Work
Analysis report will also take into consideration of a product produced by passing Manufacturing Journal voucher.
Creating Manufacturing Voucher Type
Go to Gateway of Tally > Accounts Info
or Inventory Info > Voucher Types > Create
1.
Under Name type Manufacturing
Journal.
2.
Under Type of
Voucher select Stock Journal.
3.
Set Use as a
Manufacturing Journal to Yes.
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Creating Bill of Materials:
In the
item master creation screen (Building), press F12:
Configure (Stock Item Configuration) and
set Allow component list
details ( Bill of Materials) to Yes.
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Accept to save the screen.
Now In
the Item master creation screen, set Set
Components List to Yes
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Then
the Stock Item Multi
Components (M BOM) screen
will be displayed. In Name of
BOM specify the BOM Name
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Press Enter from Name
of BOM to view Stock Item Components (BOM) screen. The completed
component list is displayed as shown
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Go to Gateway of Tally >Inventory
Vouchers > press Alt+F7 > select ‘Manufacturing Journal’ under Voucher Type.
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Passing
Manufacturing Journal
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1.
Select the Product under Name of Product.
2.
Select the appropriate Godown (Job/Project).
3.
Enter the quantity.
4.
Sub-Component items will be displayed automatically.
5.
Enter the Addl.cost, if any.
6.
Enter the Narration.
4.4. Creating Journal
Voucher for Job Costing
Even
Journal Vouchers could be used to allocate the receipts and payments for
Job/Projects.
Note: In the Journal Voucher
screen, enable the option Allow Cash Accounts in
Journals in F12: Configuration screen.
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4.5. Creating Payment
Voucher for Job Costing
Go to Gateway of Tally > Accounting
Vouchers
1.
In the Voucher
Creation screen select F5: Payment.
2.
Enter the date and reference.
3.
Select the Bank
Account or Cash Account from where payment has to be made.
4.
Select the Expense Ledger Account created and enter the amount to be debited.
5.
The Cost
Allocations sub-screen
appears. If the payment has to be allocated to more than one Cost Centre, select the Cost Centres and allocate the corresponding amount.
6.
Enter Narration if required and accept to save.
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Similarly,
the expenses related for a particular project could be accounted by tagging to
the respective Job/Projects.
4.6. Creating Sales Voucher
for Job Costing
Go to Gateway of Tally > Accounting
Vouchers
1.
In the Voucher Creation screen, select F8: Sales.
2.
Select As Voucher.
Note: You can create an Item Invoice or an Account Invoice and allocate appropriate
Cost Centers or Job/Project and also sales can be created - As Voucher or As Invoice
3.
Enter the date and reference.
4.
Select the appropriate Customer in the Party’s A/c Name.
5.
Enter the amount in the Amount field.
6.
Select the Sales ledger from the List of Ledger Accounts.
7.
In the Cost Allocations sub screen, select the Cost Centre from the List of Cost Centres under the field Name of Cost Centre and enter the
amount to be allocated to that Cost Centre.
8.
Enter Narration if required and accept to save.
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Note: When sales
is created as Item Invoice, this details
is available under Cost of Sales in the Job Work Analysis -
Consumption report.
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