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5. Invoice / Order Entry Configuration in Tally.ERP 9

This allows you to configure invoice, delivery notes and sales & purchase orders. The Invoice entry and Order entry screens can be configured for additional information such as export details, shipping details, etc.

Go to Gateway of Tally > F12: Configure > Invoice/Orders Entry

 Invoice / Order Entry Configuration in Tally.ERP 9[5-1]

Note:     Depending upon the Company Features, options get added in Invoice/order Entry configuration. For instance, if you enable VAT option in F11 Statutory Features, Allow selection of VAT/TAX Class during entry, Warn on Mismatch in VAT Rates and Activate E1 or E2 Transaction option gets added in Invoice/Order entry configuration.

General Options

Accept Supplementary Details

By default, this option is set to YES.

Tally.ERP 9 displays an additional screen to feed in the delivery note details, order details, Terms of payment, party address details, etc., after selecting the required Party ledger account.

Print Default Name & Address of Party

By default, Print Default Name & Address of Party is not visible in the Invoice Entry configuration Screen. This option is available only if Accept Supplementary Details in F12 Configure is set to No.

On setting this option to Yes, Tally.ERP 9 Prints the Party Ledger’s Mailing Name and address details given in the Ledger master – in the Invoice. On setting this option to No – the invoice printout will display only the Party Ledger’s Name without address details.

Allow separate Buyer and Consignee Names

By default, this option is set to No.

If set to Yes – Tally.ERP 9 provides an option to enter consignee Name and address in the Supplementary details screen.

Allow modification of ALL fields during entry

Default order/delivery note entries appearing in the invoice can be changed during invoice entry. Set this to Yes to permit modification of all fields.

Use Common Ledger A/c for Item Allocation

By default, this option is set to Yes.

This automates the updation process of the Sales and Purchase accounts for all the items selected in the invoice. In case this option is Set to No – Tally.ERP 9 prompts for sales or purchase accounting allocations after every item.

Use Defaults for Bill Allocations

By default, this option is set to Yes. In this case, Tally.ERP 9 automatically takes the invoice number as the bill reference name and the credit period given in the Party ledger master as the credit period – both as part of the bill-wise details. This enables faster data entry.

Note:     In a purchase invoice, Tally.ERP 9 automatically takes the invoice reference number as Bill reference. If invoice reference number is empty then it will take invoice number as Bill reference.

However, if this option is set to No – Tally.ERP 9 prompts the user for bill-wise details at the end of the entry.

Use Additional Description(s) for Item name

By default, this option is set to No.

If it is set to Yes – Tally.ERP 9 automatically allows you to specify description for each item selected in the invoice.

Use Additional Descriptions(s) for Ledger name

By default, this option is set to No.

If it is set to Yes – Tally.ERP 9 automatically allows you to specify the description for each Ledger selected in the Accounting invoice entries.

Note:     This options are provided to specify any additional description for sales ledger selected in the Accounting Invoice mode not in the Item invoice mode.

Consolidate Stock Items with same rates

By default, this option is set to No.

If you want to consolidate the stock items having same rates in Invoice/Challans, set this option to Yes.

Show Compound Unit of Item based on Rate

Click here for details.

Show Full Details of Compound Unit

Click here for details.

Show turnover achieved with Customer

By default, this option is set to No.

If you want to view the turnover achieved till date with a particular customer, set this option to Yes.

Exporter’s Options

Specify Export Shipping Details

By default, this option is set to No.

If set to Yes, Tally.ERP 9 provides an option to enter export details for the invoice in the Supplementary details screen.

You can enter the following details:

·         Place of Receipt

·         Vessel / Flight No. (the transport used to send the goods)

·         Port of Loading (from where the goods are despatched)

·         Port of Discharge (where the goods will be finally offloaded)

·         Country To (to which country the goods are being sent)

Specify Marks & Nos. / Container No.

By default, this option is set to No.

If set to Yes – Tally.ERP 9 allows you to specify Marks details for every item selected in the invoice.

Specify No. and Kind of packages

By default, this option is set to No.

If set to Yes – Tally.ERP 9 allows to you to specify Num. Packages for every item selected in the invoice.

Inventory

Show Compound Unit of Item based on Rate

Click here for details.

Show Full Details of Compound Unit

Click here for details.

Warn on Negative Stock Balance

By default, this option is set to Yes.

This is similar to the option available in the Voucher Entry Configuration screen. You can configure Tally.ERP 9 to warn in case the item selected reaches a negative balance.

Honor Expiry Dates usage for Batches

By default, this option is set to YES.

This is similar to the option available in the Voucher Entry Configuration Screen. You can configure Tally.ERP 9 NOT to include expired batches in the list of batches displayed at the time of entry.

Complete Accounting Allocations in Order / Delivery Note

By default, this option is set to Yes.

This means that in the Sales / Purchase Order and Delivery / Receipt Note entries, you can allocate a sales / Purchase ledger. This enables faster data entry at the time of entering sales / purchase invoices against the Delivery / Receipt notes.

Statutory

Calculate Tax on Current Sub-Total

By default, this option is set to No.

For example:

Name

Qty

Rate

Amount

Item A

10 No.

100 / No.

1000

Item B

10 No.

200 / No.

2000

 

 

Total Item value

3000

Discount

 

-10%

-300

If you add another line, Tax 1%, it will calculate 1% on 3000 (on Total Item value) giving 30 as Tax value. However, if you opt for calculating on the current sub-total, Tax value will be calculated on 2700 [3000-300] giving 27 as Tax value.

 
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Tax Collected at Source (TCS) in Tally.ERP9
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Value Added Tax (VAT) in Tally.ERP9
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Central Sales Tax (CST) in Tally.ERP9
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Features (F11) of Tally.ERP 9
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