The Email IDs screen comprises of Contact Numbers and Email IDs of ledger Accounts which are created under Bank Accounts, Branch, Capital A/c, Deposits, Loans & Advances (Asset), Loans (Liability), Reserves & Surplus, Retained Earnings, Secured Loans, Unsecured Loans, Sundry Creditors and Sundry Debtors.
This feature is useful in viewing/altering the contact details / email address of ledgers grouped under the above mentioned groups in a single screen, thereby facilitating easy alteration/ inclusion of email address and contact numbers, which can be used for mailing various Accounting reports, confirmation statements and reminder letters to the respective parties.
Note : By default, the Email IDs screen displays the list of ledgers for which the Email IDs are not specified in the respective ledger master
To view E-Mail IDs screen,
Go to Gateway of Tally > Display > Exception Reports
By default, the Email IDs screen displays the list of ledgers for which the Email IDs are not specified in the respective ledger master, however you can press Enter on any ledger to go the Ledger Alteration (Secondary) screen and enter/alter the contact number or Email IDs of the respective ledger.
Press this button to view ledgers for a selected group, for which Contact Numbers / E-Mail IDs are not specified in the respective Ledger master, For instance Sundry Debtors as shown below.
Select the required group and Press Enter
Press this button to view all ledgers with / without E-Mail IDs.
When you press F5 (F5:Exceptions) from the All Items screen, it displays only the ledgers for which Email IDs are not specified.
Press F6 or click on F6: Employees button to view the list of Employees for whom the E-Mail ID's are not entered or incorrectly entered.
To enter the correct E-Mail ID's, press Ctrl+Enter on the respective Employee Name to go to the Employee Alteration screen.
For more details on Employee E-Mail IDs exception report, refer to E-Mail IDs report.
Mass Mailing Outstanding Statements
Mass Mailing Reminder Letters
Mass Mailing Confirmation of Accounts
Mass Mailing Pay Slips