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Display Optional Vouchers Exception Report in Tally.ERP 9

This is also a non-accounting voucher, but unlike a  Memo voucher. This is not a separate voucher type. You can mark an existing voucher (for example, a payment voucher or a receipt voucher) as Optional. Press CTRL + L or click on Optional from the Button Bar. This button toggles with Regular. By marking a voucher Optional, the voucher does not get posted anywhere but remains in the Optional Register.

You can make a voucher type default to Optional if you need to create a new voucher type or alter an existing voucher type (Go to Gateway of Tally > Accounts Info > Voucher Types> select a Voucher Type> Set Make Optional as default to Yes).

Enabling Optional Vouchers

Go to Gateway of Tally > F11: Features: F2: Accounting Features > Set Use Rev. Journals & Optional Vouchers? to Yes.

Use of Optional Vouchers

  • If you do not want an incomplete transaction to affect the accounts,  you can mark this as an Optional Voucher.  Once the transaction is complete, modify the voucher and post it as a Regular Voucher. For example, Performa sales invoice. In fact, an optional sales invoice prints as a Performa Invoice.

  • Optional Vouchers allow you to see the impact of transactions without actually posting them.

  • Optional Vouchers can be used to forecast future sales. For example, create a New Voucher Type - Sales Forecast. Record future sales projections using this voucher type.

Let us consider the following example.

On 30th June you want to view the Balance Sheet as of that date, but June rent is not due for payment until the first week of July. This liability is not reflected in the Balance Sheet. To overcome this, enter an Optional Voucher dated 30th June. The above entry is made as shown:

Click on Optional or Ctrl+L to make the voucher as Optional Voucher

 
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Pass the entry as shown:

Debit – Rent Account

Credit – Cash/Bank Account

 
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In the Balance Sheet, Optional Vouchers can be viewed with the help of scenario. The Optional Voucher should be already defined as a Scenario (Refer section on Scenario Management for more details).

Note: Use Scenarios to see the effect of Optional voucher entries on reports and statements

Optional Vouchers Register

You can view all optional vouchers in the Optional Vouchers Register.

Go to Gateway of Tally > Display > Exception Reports > Optional Vouchers.

 
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Note: You can view them from the Day Book as well.

 
 
 
 
Tally.ERP 9 Reference Manual LIBRARY
1.
Installation of Tally.ERP9
2.
Site Licensing of Tally.ERP9
3.
Shortcut Keys in Tally.ERP9
4.
Maintaining Company Data
5.
Creating Masters
5a. Accounts Information [Creating Masters]
5b. Inventory Information [Creating Masters]
6.
Voucher Entry
7.
Reports in Tally.ERP9
8.
Excise for Dealer
9.
Excise for Manufacturer
10.
Reports [ Excise for Manufacturer]
11.
Excise for Importer
12.
Service Tax in Tally.ERP9
13.
Tax Collected at Source (TCS) in Tally.ERP9
14.
Tax Deducted at Source (TDS) in Tally.ERP9
15.
Value Added Tax (VAT) in Tally.ERP9
16.
Central Sales Tax (CST) in Tally.ERP9
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
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