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Creating Attendance / Production Voucher in Tally.ERP 9 Payroll

Attendance voucher allows you to enter Attendance, Overtime, Leave or Production details. You can enter separate vouchers for each day or a single voucher for a given pay period, say a month, with aggregated values. You can also enter data for one or more or all employees. Similarly, one or more Attendance types together in a single voucher.

Attendance Voucher – Manual Entry

Go to Gateway of Tally > Payroll Vouchers > Ctrl+F5: Attendance

  1. Click on F2: Date  or press F2 to change the date

  2. Select the Employee from the List of Employees

  3. Select the Attendance/Production Type from the List

  4. Enter the Value

  5. Select End of List from the List of Employees


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  1. Press Enter to Accept and save

Attendance Voucher using Auto Fill

In the Attendance Voucher, you can use the A: Payroll Auto Fill button to speed up data entry process.

Auto Fill enables the user to fill all employees of a selected Employee Category (if more than One Payroll Category is enabled) and/or a selected Employee Group and enter data for selected type of Attendance/Production Type for these employees.

Go to Gateway of Tally > Payroll Vouchers > Ctrl+F5: Attendance

  1. Click on F2: Date or press F2 to enter the date

  2. Click on  A: Attd Auto Fill button or press Alt+A

  3. Enter/Alter the Voucher Date, if required

  4. Select the appropriate Employee Category

  5. Select the Employee/Group from the List of Group/Employees

  6. Select the Attendance/Production Type from the list

  7. Enter the required number of days in the Default Value to Fill field (e.g. 0 days for absent and 26 days for present etc.)


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  1. In the Sort by field, select the Sorting Method based on which the Employee details will appear in the Voucher - Employee Name or Employee Number Only.

  1. Enter the Value against the Employee Name


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  1. Accept to save the Attendance Voucher.

Similarly, you can record the details for the Paid Leave, Overtime or Production using Attendance Auto Fill

F12: Configure

Click on F12: Configure or press F12 to change the default view for the Attendance Voucher


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  • Skip Date field in Create  Mode (faster entry!): Set this option to Yes to skip the Date selection field for faster data entry. By default the Date of Last Entry will be taken as the Voucher Date

  • Show Resigned / Retired Employees: Set this option to Yes to display the Resigned / Retired employees also during the Voucher entry

  • Show Balances as on Voucher Date: Set this option to Yes to display the Current Balance as per the Voucher date for each Employee

  • Show Employee Number: Set this option to Yes to display the Employee Number for the  employees during the Voucher entry

 
 
 
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