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Transfer of Material towards a Job Order -JOB Work in Tally.ERP 9

On raising a job work order, principal Manufacturer has to deliver the Raw materials  based on the delivery date agreed upon.

In Tally.ERP 9 the Material transfers to the Job Workers can be recorded using Material Transfer Out vouchers.

Example: On 6-12-2010, ABC Company transferred the stock to Mega Manufacturers towards the Job Order - Job - 001 raised on 4-12-2010. Materials are transferred along with Material Delivery Document (Material Transfer Out Challan)

Step 1. Record the transaction in Material Transfer Out Voucher

Go to Gateway of Tally > Inventory Vouchers > Ctrl + J: Material Transfer Out

  1. In Change Voucher Type screen select Material Out (RM) from the List of Types


[Img-51]

Here, ABC Company is using Material Out (RM) voucher type as it is transferring the Raw materials out to the Job worker.

  1. Enter the Date as 6-12-2010

  2. Party A/C Name: In this field select the Job Worker ledger to whom the material to be transferred. E.g. Mega Manufacturers. PressEnter to view Party Details screen

  3. In Party Details screen

  4. Under Order Details, in Order No(s) field select the Job Order from the List of Orders towards which the Raw materials are transferred


[Img-52]

Note: The Order Type in List of Orders will be displayed as Component Issue Order indicating that this order is selected for issue of components.

  • Date & Time of Issue:  In this field by default the voucher date and System time will be displayed as the Date and Time of Issue.

  • Under Name of Item the stock items will be auto-filled based on the Job Order selected.

  • Destination Godown: In this field select the godown to where the stock are transferred. select the godown created to account the stock items lying with the third party. E.g. Job Work (Out) Location.

The completed Material Transfer Out Voucher is displayed as shown


[Img-53]

Observe, Tally.ERP 9 displays only the Raw material required to be transferred to the Job Worker. For Job Order Job - 001 we have identified that during manufacturing process  Aluminium Scrap will be produced, which is not auto filled for material transfer.

  1. Press Enter to save.

Even though the goods are transfered physically from principal manufacturer location to Job Worker location, ownership on the goods is still with the Principal Manufacturer. Hence in the books of accounts of Principal Manufacturer the Value or the Quantity of the goods transfered are not reduced. Users can check the stock details in Stock Summary.

Note: The Value or the Quantity of the stock is not reduced from the Books of Accounts when the Godown used to account the transfer of goods to Job worker is created by enabling the option Our Stock with Third Party.

Step 2: Generate Delivery Document (Material Transfer Out Challan)

Material are transfered to Job Worker along with Delivery document. In Tally.ERP 9 users can generate Material Transfer Out Challan from Material Transfer Out Voucher.

To print the material transfer out challan

  • Press PageUp to go back to Material Transfer Out voucher entry

  • Click on Print button or Press Alt + P from the Material Transfer Out voucher to view the Voucher Printing screen


[Img-54]

Note: To view the Material Transfer Out Challan in a preview mode, click on I: With Preview button or press Alt + I.

  • Press Enter to accept the Voucher Printing sub screen and to display the Material Transfer Out Challan in Print Preview mode.

  • Click Zoom or Press Alt + Z to view the Material Transfer Out Challan

The Print preview of Material Transfer Out Challan is displayed as shown


[Img-55]

The details of Material Transfer Out voucher details can be viewed in Material Out Register

To view the Material Out Register

Go to Gateway of Tally > Display > Job Work Out Reports > Job Work Registers > Material Out Register

Transfer of Material towards a Job Order (for excise Stock Item)

On raising a job work order, principal Manufacturer has to deliver the Raw materials  based on the delivery date agreed upon.

As per CENVAT Rule, Cenvat credit can be availed on materials sent for job work, if the goods have been received back in the factory within 180 days. To avaial CENVAT credit Manufacturer has to prove from the records, challans or memos or any other document that the goods are received with in 180 days.

To prove through the documents, excise law has made mandatory to send the goods to Job Work  by raising Annexure II.

Number of Annexure II copies : The Annexure II shall be prepared in Triplicate

  • The original copy being marked as Original (this copy will be sent to Job Worker)

  • The duplicate copy being marked as Duplicate (this copy will be sent to Job Worker)

  • The triplicate copy being marked as Triplicate (this copy will be retained by the Principal Manufacturer)

The above requirement is mainly for Central Excise purposes. However, the assessee may make more than three copies for his other requirements.

After filling the details of processing, Job Worker will retain a copy of the Annexure II and another copy will be returned to the Principal Manufacturer along with the Finished goods

In Tally.ERP 9 the Material transfers to the Job Workers can be recorded using Material Transfer Out vouchers.

Step 1: Record the transaction in Material Transfer Out Voucher

Go to Gateway of Tally > Inventory Vouchers > Ctrl + J: Material Transfer Out

  1. In Change Voucher Type screen select Material Out (RM) from the List of Types

Here, ABC Company is using Material Out (RM) voucher type as it is transferring the Raw materials out to the Job worker.

  1. Enter the Date, select the Party Ledger to whom the material to be transferred. E.g. Mega Manufacturer

  2. In Party Details screen, under Order Details, in Order No(s) field select the Job Order - JobEx - 001.


[Img-56]

  • Date & Time of Issue:  In this field by default the voucher date and System time will be displayed as the Date and Time of Issue.

Note:

1. The Order Type in List of Orders will be displayed as Component Issue Order indicating that this order is selected for issue of components.

2. Providing details in Duration of Process and Nature of Processing is mandatory if the manufacturer is registered under excise. Because cenvat rule has clearly mentioned that a excise manufacturer can avail cenvat credit on the goods sent for Job Work if the goods are received back in the factory with in 180 days.

3. Rules also makes it clear that to avail the credit manufacturer has to establish from records, challans or memos or any other document that the goods are received back with in 180 days. Hence, Date & Time of Issue details are captured.

 

Date & Time of Issue will get captured in Annexure II.

  1. Under Name of Item the stock items will be auto-filled based on the Job Order selected.

  2. Destination Godown: In this field select the godown to where the stock are transfered. select the godown created to account the stock items lying with the third party. E.g. Job Work (Out) Location.

The completed Material Transfer Out Voucher is displayed as shown


[Img-57]

  1. Press Enter to save.

Step 2: Generate Annexure II

Material are transfered to Job Worker along with Annexure II. In Tally.ERP 9 users can generate Annexure II (Material Transfer Out Challan) from Material Out Voucher.

To print Annexure II

  • Press PageUp to go back to Material Out voucher entry

  • Click on Print button or press Alt + P from the Material Out voucher to view the Voucher Printing screen

  • Press 12: Configure to view Material Out Printing Configuration screen

  • Set the option Print as Annexure II to Yes

Completed Material Out Printing Configuration


[Img-58]

Note: To view the Annexure II in a preview mode, click on I: With Preview button or press Alt + I.

  • Press Enter to accept the Voucher Printing sub screen and to display the Annexure II in Print Preview mode.

  • Click Zoom or Press Alt+Z to view Annexure II

The Print Preview of Annexure II is displayed as shown


[Img-59]

In Annexure II, To be filled by the Processing Factory in Original & Duplicate Chalaln section will be filled by the Job worker and returned to the Principal Manufacturer along with the Finished Goods.

If the Principal Manufacturer has agreed for delivery of Finished goods in installments, then Job worker has to mention the date and time of delivery each installment and return the Annexure II when the last installment is delivered.

 
 
 
Tally.ERP 9 Reference Manual LIBRARY
1.
Installation of Tally.ERP9
2.
Site Licensing of Tally.ERP9
3.
Shortcut Keys in Tally.ERP9
4.
Maintaining Company Data
5.
Creating Masters
5a. Accounts Information [Creating Masters]
5b. Inventory Information [Creating Masters]
6.
Voucher Entry
7.
Reports in Tally.ERP9
8.
Excise for Dealer
9.
Excise for Manufacturer
10.
Reports [ Excise for Manufacturer]
11.
Excise for Importer
12.
Service Tax in Tally.ERP9
13.
Tax Collected at Source (TCS) in Tally.ERP9
14.
Tax Deducted at Source (TDS) in Tally.ERP9
15.
Value Added Tax (VAT) in Tally.ERP9
16.
Central Sales Tax (CST) in Tally.ERP9
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
 
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