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Print Form 16 A [ TDS Report ] in Tally.ERP9

Form 16A is a certificate of proof that deductor has deducted the tax and paid the same to the government. This proof is essential to the deductee to claim the credit of tax in his Income Tax returns.

To print Form 16A,

Go to Gateway of Tally > Display > Statutory Reports > TDS Reports > Return > Print Form 16A

In Select Item screen

  • Select the party – Pheonix Agencies from the List of TDS Party Ledgers


The Printing TDS Form 16A screen appears as shown


Press Backspace key to navigate to the fields in the Printing TDS Form 16A screen.

  • Name: By default displays the name of the person entered in Company TDS Deductor Details as the Person Responsible. This name can be changed.

  • Son/Daughter of: This field displays the Parent Name mentioned in Company TDS Deductor Details

  • Designation: By default displays the designation of the person entered in Company TDS Deductor Details in designation field. This can be changed.

  • Print as Previous Format: By default this field is set to No. Set this field to Yes to print Form 16 A in Previous format

  • Nature of Payment: Based on the Party selected in the Select Item screen, Tally.ERP 9 displays all the party related nature of payments under which TDS is deducted. User can select all the Nature of Payments (All Items) or any one of the Nature of payment from the list, for printing Form 16A.


  • From: By default displays 1-4-2009 which can be changed.

  • To: Enter the To date

  • Challan Till Date: In this field enter the date to consider the challan payments made.

  • Type of Copy: From Type of Copy select the option Default or User Defined

  • Certificate No: Enter the Certificate number in this field to track the number of certificates issued to the party.

  • Print Total: Set this option to print the total of tax paid.

Note: Cursor will move to Print Total field only when the option Print as Previous Format is set to yes.

  • Place: Enter the Place

  • Date: Mention the Date of issue of Form 16A

  • Quarter/Acknowledgement: Mention the acknowledgement number of the TDS returns filed against the appropriate Quarter.

  • CIT (TDS) Details: In this section enter the name and address of the Commissioner of Income Tax having jurisdiction as regards TDS statements of the assessee.

  • Name: In this field enter the Name of the Commissioner

  • Address: Enter the address of the commissioner office

  • City: Mention the City name

  • Pin Code: Enter the PIN Code.


The print preview of Form 16A appears as shown


Note: Form 16A of all the Deductees can be printed at once from Multi Account Printing > Multi-Form 16A Printing option.

Field Description of Form 16A

  1. Name and Address of the Deductor:  This field displays the name and address of your company (being person deducting tax).

  2. Name and Address of the Deductee: This field displays the name and address of the deductee.

  3. PAN of the Deductor: Displays the PAN No. of the Deductor

  4. TAN of the Deductor: Displays the Tax Deduction and Collection Account Number of the deductor

  5. PAN of the Deductee: Displays the PAN No. of the deductee

  6. CIT (TDS): Displays the name and address of the Commissioner of Income Tax having jurisdiction as regards TDS statements of the assessee. This information is captured from the CIT (TDS) Details field in Printing TDS Form 16A

  7. City: This field prints the city of the Commissioner of Income Tax office

  8. PIN Code: This field prints the PIN Code of the Commissioner of Income Tax office

  9. Assessment Year: Displays the Assessment Year in this field.

  10. Period (From and To): From and To field display the Period for which Form 16A is issued.

  11. Summary of Payment: This section displays the details of payments made to the deductee on different Nature of payments.

  12. Amount paid/ credited: This column captures the details of amount paid/ credited to the deductee

  13. Nature of Payment: Displays the Nature of Payments against which the payments are made

  14. Date of Payment/credit: Displays the Date of payments or credits

  1. Summary of tax deducted at source in respect of deductee: This section displays the Quarterly total tax deducted at source in respect of Deductee.

  2. Quarter: Displays all the four quarters

  3. Receipt of original quarterly statements of TDS under sub-section (3) of section 200: This column displays the receipt of the original quarterly statements of TDS.

  4. Amount of tax deducted in receipt of the deductee: This column displays the total amount of TDS deducted in respect of deductee.

  5. Amount of tax deposited/ remitted in respect of the deductee: This column displays the total amount of TDS deposited to government in respect of deductee.

  1. Details of Tax Deduced and Deposited in the central government account through challan (The deductor to provide payment wise details of tax deducted and deposited with respect to the deductee): This section displays the payment wise details of tax deducted and Deposited.

  2. Tax Deposited in respect of the dedutee: Displays payment wise tax deposited in respect of Dedcutee

  3. Challan Identification Number (CIN): This section prints the Challan details

  • BSR Code of the Bank Branch: This column displays the BSR Code of the bank branch

  • Date on which tax deposited (dd/mm/yyyy): This column displays the date on which tax deposited.

  • Challan Serial Number: This column displays the challan serial number through which tax is paid to the government.

  1. Verification: This section gives the information that a certain amount has been deducted and deposits to the government and the information provided is true, complete and correct.

  2. Place: Displays the place of issue of certificate

  3. Date: Displays the date of issue of certificate

Tally.ERP 9 Reference Manual LIBRARY
Installation of Tally.ERP9
Site Licensing of Tally.ERP9
Shortcut Keys in Tally.ERP9
Maintaining Company Data
Creating Masters
5a. Accounts Information [Creating Masters]
5b. Inventory Information [Creating Masters]
Voucher Entry
Reports in Tally.ERP9
Excise for Dealer
Excise for Manufacturer
Reports [ Excise for Manufacturer]
Excise for Importer
Service Tax in Tally.ERP9
Tax Collected at Source (TCS) in Tally.ERP9
Tax Deducted at Source (TDS) in Tally.ERP9
Value Added Tax (VAT) in Tally.ERP9
Central Sales Tax (CST) in Tally.ERP9
GST using Tally.ERP9
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