To account direct export of goods, either of the following Natures of Removal can be used:
Example: on 1-4-2013, ABC Company exported 200 nos of Jute Bags at $ 100 per nos, to Grand and Hefner Inc. based in Germany.
Step 1: Create the Importer's Ledger
Click here to learn how to create the ledger for Grand and Hefner Inc.. For this party ledger, the Nature of Removal is set to Export.
Step 2: Record the Transaction in Excise Sales Invoice
Go to Gateway of Tally > Accounting Vouchers > F8: Sales
In Voucher Type sub-screen select Excise – Sales.
Ensure that the Sales Voucher is in Item Invoice mode
Enter the Date as 1-4-2013
Enter reference number if any, in the Ref field
The Excise Unit field will be pre-filled with the Excise Unit selected while creating the Excise Sales voucher
Excise Book Name field displays the name of the excise invoice book created for the Excise Unit
Serial No. field displays the Rule 11 invoice number
In Party A/c Name field select Grand and Hefner Inc. from the List of Ledger Accounts
Enter the required details in Party Details sub-screen
The option Nature of Removal in the Voucher Creation screen will be set to Export
In Notification Number field enter the notification under which the goods are exported. If the Notification number is specified while creating the party ledger, the same will be captured here
In Sales Ledger field select the sales ledger Sales - Export from the List of Ledger Accounts
The VAT/Tax Class will automatically be set to Exports, if the same is configured in the Sales Ledger
In Name of Item field select the Stock Item i.e. Jute Bags
In the Quantity field enter the number of units being exported. That is, 200 nos.
In Rate field enter the rate as $ 100. Amount will be calculated automatically
Set the Rate of Exchange in the Forex Rate of Exchange screen
Enable Set/Alter ARE Details. Enter the details as required in the Form ARE Details sub-screen:
Enable the option Show Statutory Details to view the duty details
Press Enter to accept the screen and return to Voucher Creation screen
The completed entry appears as shown:
Press Enter to save
The Rule 11 invoice will be generated in Indian Rupees, while a separate commercial invoice can be generated in foreign currency.
Printing Rule 11 invoice
To print Rule 11 Invoice,
In the Voucher Printing screen, set Print ARE-1 to No.
The print preview will appear as shown:
Note: The ARE-1 number will be captured in Rule 11 invoice.
Printing Form A.R.E. 1
From the Voucher Alteration screen, press Alt+P
The Voucher Printing screen appears:
Set Print ARE-1 to Yes
Enable the other options if required
Fill in the place and date of generating ARE-1.
Note: (i) If the goods are dispatched under ‘Self Sealing and Certification’, then the same needs to be certified accordingly. Hence the need to enable the optionShow Self-sealing and Certification. Otherwise this option is set to No
(ii) Incase if the manufacturer would like to mark the ARE-1 with the details as ‘Export under EPCG / Advance License’ scheme then the option Is Clearance under Export Promotion Scheme has to be set to Yes
Form A.R.E. 1 will be printed as shown: