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Accounting Purchases from First Stage Dealer (Excise for Dealer) in Tally.ERP 9

To Account Purchases from First Stage Dealer,

Step 1: Create a First Stage Dealer Ledger

Go to Gateway of Tally > Accounts Info. > Ledger

  1. Enter the Name of the Supplier in the Name field e.g Globus Steel Industries.

  2. Select Sundry Creditors as the group name in the Under field.

  3. Set Maintain Balances Bill by Bill to Yes and enter the Default Credit Period if any.

  4. Set Inventory Values are affected to No

  5. In the Mailing Details and Tax Information section enter the supplier contact details, Income Tax and the Sales Tax numbers.

  6. Enable Set/Alter Excise Details to Yes to display the Excise Details screen.

  7. In Excise Details screen enter the details as shown below


  1. Press Enter to accept and save

Step 2: Record the Transaction in Excise Purchase Invoice

Go to Gateway of Tally > Accounting Vouchers > F9: Purchase

Note: Set Use Common Ledger A/c for Item Allocation to Yes in F12: Configure (Purchase Invoice Configuration)

  1. Select the Excise - Purchase as the Voucher Type from the list of types.

  2. Select Alt + I: Item Invoice if it is in Acct Invoice mode

  3. Enter the Supplier Invoice No.  as 4587 and Date as  3-4-2008

  4. By Default Tally.ERP 9 displays the Excise Unit as ABC Company as defined during voucher type creation.

  5. Select the Party’s A/c Name from the list of Ledger Accounts e.g. Globus Steel Industries

  6. The Supplier’s Details sub-form will appear as shown

  1. Supplier’s Details will include the supplier and Manufacturer/Importer Details like, contact details, Sales Tax number and the Excise registration details. The details will appear automatically if they are provided during the Supplier Ledger Creation.

If the supplier of the goods is not the manufacturer, specify the details of the manufacturer of the goods in the Manufacturer / Importer details section


Note: In the Supplier’s Details by using Alt+M key or by clicking on the M: Manual button in the buttons bar, Manufacturer /Importer details can be enteredmanually or you can select the Manufacturer ledger from the List of Ledger Accounts if the Manufacturer ledger is created and available.

  1. Select the Nature of Purchase from the list of Nature of Purchase. This field defines the Supplier’s role in selling the product. E.g. First Stage Dealer

Note: By default the Nature of Purchase selected in the Party Ledger appears in the Nature of Purchase field which can be changed.

  1. Select the Purchase Ledger from the list of ledger accounts. E.g. Purchases @ 4%

  2. Select the VAT/Tax Class  from the list of VAT/Tax Class. E.g. Purchases @ 4%

Note: By default the VAT/Tax Class selected in the Purchase Ledger appears in the above field which can be changed.

  1. Select the Stock Item from the List of Excise Stock Items

Note: The List of Excise Stock Items displays only those stock items for which the Excise feature is enabled.

  1. Enter Quantity as 200

  2. Specify the Rate as Rs. 2329.60 (Total cost of the item)

  3. Amount of  Rs. 4,65,920 will be displayed automatically  

  1. In the Excise Details screen,

  2.  RG 23D Entry No.: This number represents the display of this particular transaction in the relevant page of RG 23 D Register.  Enter the RG 23 D entry number manually in the very first excise purchase voucher. The RG 23 D Entry no in the subsequent excise purchase vouchers are automatically incremental by 1 every time an item is selected in excise purchase invoice.


1. If an excise Purchase invoice is deleted/ cancelled/ marked as Optional, the RG 23 D Entry no used in it, will not be used in subsequent.

2. If an existing excise purchase transaction is duplicated, the RG 23 D Entry no will remain the same in both, the original and duplicate invoice and will not be incremental.

3. If an excise purchase invoice is inserted between two other excise purchase invoices, then the RG 23 D Entry no allotted for the stock items in the inserted invoice will be the latest in the sequence.

  1.  In Supplier Invoice Details section

  • Supplier Invoice No: by default displays the Invoice No. details provided in the supplier Invoice No. in the voucher entry screen. However, it is an editable field.

Note: The Supplier Invoice No. is mandatory and can be alphanumeric. If the Supplier Invoice No. is not entered in the Voucher creation screen, then the Supplier Invoice No. field by Default will appear as Not Applicable and the cursor remains in that field until a valid number is entered.

  • Supplier Invoice Date: by default displays the voucher date, which can be changed.

Note: The Supplier Invoice Date is mandatory. The date has to be same or lesser than the Voucher date. Ensure that the Supplier Invoice Date is same as theExcise Purchase Invoice date.

  • Supplier RG 23D Entry No. Specify the supplier RG 23D Number. This Number represents the display of this particular transaction in the relevant page of RG 23 D Register of the supplier.

  • Enter the Assessable Value (it is the amount on which the Excise Duty is calculated by the manufacturer) on which the Excise Duty is calculated.

Note: The Basic Excise Duty and Cess amount is automatically calculated on the Assessable Value (computed based on the Quantity and Rate entered in the Voucher Creation screen). However, where separate Excise Duty & Cess ledgers are not created to record duty amounts, the additional cost in respect of Excise duty & cess amount is directly included in the purchase cost by apportioning it by Quantity or by Value (by altering the Purchase Value in the Rate Column). In such cases, the Assessable Value is required to be specified as Purchase Cost before Excise Duty and Cess Amount.

  • Manufacturer/Importer Invoice Details

  • Invoice Number :By default the invoice number entered in the Party details screen for Manufacturer/ importer will be displayed

  • Invoice Date:By default the invoice date entered in the Party details screen for Manufacturer/ importer will be displayed

  • PLA/ RG 23 Entry No : Enter the PLA Number of the Manufacturer/ Importer. This number represents the  the display of transaction details of sales made to the supplier in the relevant page of PLA Register of manufacturer.

  • Billed Quantity: Enter the actual Billed Quantity sold to the First Stage Dealer

  • Assessable Value: Enter the actual Assessable Value of the stock item

  • Duty Details: Duty Details displays the Duty Amount calculated on the Assessable Value mentioned under Supplier Invoice Details.


Note:In case of purchases form Second Stage Dealer, the invoice details of Manufacturer/importer of First Stage Dealer will be captured under Excise details.

  1. Select the applicable Input VAT ledger and press Enter, VAT Rate and amount is defaulted automatically

  2. Set Show Statutory Details to Yes to view Statutory Details screen             

  1. In Bill-wise details screen select Type of Ref as New ref and retain all the other default details.

  2. Enter Narration, if required.


  1. Press Enter to accept and save.

Tally.ERP 9 Reference Manual LIBRARY
Installation of Tally.ERP9
Site Licensing of Tally.ERP9
Shortcut Keys in Tally.ERP9
Maintaining Company Data
Creating Masters
5a. Accounts Information [Creating Masters]
5b. Inventory Information [Creating Masters]
Voucher Entry
Reports in Tally.ERP9
Excise for Dealer
Excise for Manufacturer
Reports [ Excise for Manufacturer]
Excise for Importer
Service Tax in Tally.ERP9
Tax Collected at Source (TCS) in Tally.ERP9
Tax Deducted at Source (TDS) in Tally.ERP9
Value Added Tax (VAT) in Tally.ERP9
Central Sales Tax (CST) in Tally.ERP9
GST using Tally.ERP9
Disclaimer :
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