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Accounting Purchase from Agent of Importer (Consignment Agent) (Excise for Dealer)in Tally.ERP 9

If a Registered Excise Dealer receives (Purchases) goods from Consignment Agent where, the consignment agent has raised the sales bill marking as Consignment Sales Invoice. In this case Excise Dealer who buys the goods from first consignment agent will be assumed to be acting as a Agent of Importer (Consignment Agent).

Example: XYZ Traders is an Agent of Importer (Consignment Agent) of Sterling Steel Industries. XYZ Traders sells the goods to ABC Company and raises the sales invoice by marking the ABC Company as "Consignment Agent of Importer".

Agent of Importer (Consignment Agent) will be registered under excise and issues Rule 11 invoice for the sales made by printing the Title as - Sale by Consignment Agent.

Tally.ERP 9 allows you to account the transactions where the dealer is acting as the Agent of Importer & print Rule 11 invoice by printing the title as - Sale by Consignment Agent

Example: On 10-5-2012 ABC Company purchased 1500 Kgs Hot Rolled Coils @ 291.20 per Kg from XYZ Traders. XYZ Trader is a Consignment Agent & he has billed ABC Company as "Consignment Agent of Importer"


On 10-5-2009 ABC Company sold 1000 Kgs of Hot Rolled Coils @ 350 per kg to Decora Equipments.

Step 1: Create a Agent of Importer (Consignment Agent) ledger

Go to Gateway of Tally > Accounts Info. > Ledger

  1. Enter Name of the Supplier in Name field e.g XYZ Traders.

  2. Select Sundry Creditors as the group name in Under field.

  3. Set Maintain Balances Bill by Bill to Yes and enter Default Credit Period if any.

  4. Set Inventory Values are affected to No.

  5. In Mailing Details and Tax Information section enter supplier contact details, Income Tax and Sales Tax numbers.

  6. Enable Set/Alter Excise Details to Yes to display Excise Details screen.

  7. In Excise Details screen enter the details as shown below


  1. Press Enter to accept and save

Step 2: Record the Transaction in Excise Purchase Voucher

Go to Gateway of Tally > Accounting Vouchers > F9: Purchase

  1. Select Excise - Purchase as the Voucher Type from the list of types.

  2. Select Alt + I: Item Invoice if it is in Acct Invoice mode

  3. Press F2 and enter the date as 10-5-2012

  4. Enter Supplier Invoice No.  as IT/5675 and Date as  10-5-2012

  5. By Default Tally.ERP 9 displays Excise Unit as ABC Company as defined during voucher type creation.

  6. Select Party’s A/c Name from the list of Ledger Accounts e.g. XYZ Traders

  7. The Supplier’s Details sub-form will appear. Supplier’s Details will include supplier contact details, Sales Tax number and Excise registration details. The details will appear automatically if they are provided during the Supplier Ledger Creation. If the supplier of the goods is not the manufacturer, specify the details of the manufacturer of the goods in the Manufacturer / Importer details section.

For this purchase XYZ traders are not the manufacturer. Manufacturer is Sterling Steel industries. Specify the details of the manufacturer


  1. By default the Nature of Purchase will be displayed as Agent of Importer (Consignment Agent) as defined in the party ledger. This field defines the Supplier’s role in selling the product.


  1. In Purchase Ledger field select Purchases @ 4% from the list of Ledger Accounts. VAT/Tax Class will be defaulted to Purchases @ 4%

  2. In Name of Item field select Hot Rolled Coils form List of Excise Stock Items

  3. In Quantity field enter 1,500 and Rate as 291.20. Amount will be calculated and displayed. Press Enter to view Excise Details screen

  4. In the Excise Details screen,

  5. RG 23D Entry No.: This number represents the display of this particular transaction in the relevant page of RG 23 D Register.  Enter the RG 23 D entry number manually in the very first excise purchase voucher. The RG 23 D Entry no in the subsequent excise purchase vouchers are automatically incremental by 1 every time an item is selected in excise purchase invoice.


1. If an excise Purchase invoice is deleted/ cancelled/ marked as Optional, the RG 23 D Entry no used in it, will not be used in subsequent.

2. If an existing excise purchase transaction is duplicated, the RG 23 D Entry no will remain the same in both, the original and duplicate invoice and will not be incremental.

3. If an excise purchase invoice is inserted between two other excise purchase invoices, then the RG 23 D Entry no allotted for the stock items in the inserted invoice will be the latest in the sequence.

  1. Supplier Invoice Details: Under this section specify the supplier invoice details

    • Supplier Invoice Number will be captured form the Supplier Invoice No. field if entered. Other wise enter the supplier Invoice number

    • By default the voucher date is displayed as Supplier Invoice Date

    • In PLA/ RG 23D Entry no. field enter the PLA number where the reference of duty paid on the goods sold are entered.

    • Enter Assessable Value (it is the amount on which the Excise Duty is calculated by the manufacturer) on which the Excise Duty is calculated. Enter Rs. 3,20,000

    • Duty Amount will be calculated and displayed automatically.

    1. Manufacturer/Importer Invoice Details: Under this section specify manufacturer or importer invoice details

    1. Invoice Number: By default the invoice number entered in the Party details screen for Manufacturer/ importer will be displayed

    2. Invoice Date: By default the invoice date entered in Party details screen for Manufacturer/ importer will be displayed

    3. PLA/ RG 23 Entry No: Enter PLA Number of the Manufacturer/ Importer. This number represents the transaction details of sales made to the supplier in the relevant page of PLA Register of manufacturer.

    4. Billed Quantity: Enter the actual Billed Quantity sold to Agent of Importer

    5. Assessable Value: Enter actual Assessable Value of the stock item

    6. Duty Details: Duty Details displays Duty Amount calculated on the Assessable Value mentioned under Supplier Invoice Details.


  1. Select Input VAT ledger to account the VAT paid on the purchases

Completed purchase voucher is displayed as shown


  1. Press Enter to accept

Step 3: Sale of Goods purchased from Agent of Importer (Consignment Agent)

On selling the goods purchased form Agent of Importer (Consignment Agent) in Rule 11 invoice, print title will be Sale by Consignment Agent

Record the Sales in Excise - Sales as shown

  1. In Excise - Sales Invoice select  the party as Decora Equipments

  2. Select sales ledger

  3. In Name of Item field select Hot Rolled Coils and in Supplier Details screen select the purchase bill of purchases made from Agent of Manufacturer and Quantity field enter the quantity sold. Here 1000 Kg is sold.


  1. Select output VAT ledger - Output VAT @ 4% to account VAT on the sale

Completed Sales Voucher appears as shown


On Accepting the voucher the Rule 11 invoice generated appears as shown


Tally.ERP 9 Reference Manual LIBRARY
Installation of Tally.ERP9
Site Licensing of Tally.ERP9
Shortcut Keys in Tally.ERP9
Maintaining Company Data
Creating Masters
5a. Accounts Information [Creating Masters]
5b. Inventory Information [Creating Masters]
Voucher Entry
Reports in Tally.ERP9
Excise for Dealer
Excise for Manufacturer
Reports [ Excise for Manufacturer]
Excise for Importer
Service Tax in Tally.ERP9
Tax Collected at Source (TCS) in Tally.ERP9
Tax Deducted at Source (TDS) in Tally.ERP9
Value Added Tax (VAT) in Tally.ERP9
Central Sales Tax (CST) in Tally.ERP9
GST using Tally.ERP9
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