In Tally.ERP 9, from Release 3.0 you can maintain Multiple Mailing Details for Company & Ledgers.
Multiple Mailing Details for a ledger are useful in such cases where party (supplier or customer) has different Locations. Sales Order is received from the Head office of the Customer with clear instruction that the goods have to be supplied to one of the Branches of the customer. In this scenario Head Office can be identified as Customer & Branch as Consignee and the address details of Head Office & Branch can be provided while creating the Customer Ledger (from whom the order is received).
Example: As per the order received on 10-11-2010 ABC Company sold 200kgs of Hot Rolled Coils @ 150per Kg to Decora Pvt Ltd. and delivered the goods sold to Bangalore Branch.
Create the ledger with Multiple Address
In F11: Features (Accounting Features)
Set the option Maintain Multiple Mailing Details for Company & Ledgers to Yes
To create the Ledger
Go to Gateway of Tally > Accounts Info. > Ledgers > Create
Note: From Rel 4.8 an option to provide Bank Details is provided in the Ledger Master.
Note: The option Set/Alter Multiple Mailing Details will be displayed in Ledger Creation or Alteration screen only if the option Use MULTIPLE Addresses is enabled in F12: Ledger Configuration.
Address: In this field specify the address details
State: Select the appropriate state from the list
PIN Code: In this field specify PIN Code
Statutory & Taxation Information: Under this section specify PAN/Income Tax No., VAT Details & Excise Details
The completed ledger creation screen appears as shown
Record a Excise Sales
Go to Gateway of Tally > Accounting Vouchers > F8: Sales (Excise - Sales)
In F12: Configure (Sales Invoice Configuration)
In Party A/c Name field select the customer to whom the goods sold i.e. Decora Pvt. Ltd. and press Enter to view Party Details screen
In Party Details screen
Under Buyer Details section
Note: By default the Primary address of the party ledger will be displayed for both Consignee & Buyer. On selection of Address Type the address details will get changed based on the address type selected.
In Excise Sales Voucher, under Name of Item select Hot Rolled Coils select the purchase bill against which the sales are made specify the Rate of sales.
The completed Excise Sales Voucher is displayed as shown
Press Enter to save.
Printing Rule 11 invoice
The print preview of Rule 11 invoice is displayed as shown