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Cheque Printing - in Tally.ERP 9

The Cheque Printing option in the Banking menu enables you to print the pending, already printed or the required cheques continuously from a single screen. You can also update the cheque details and have track of cheques to be printed, of a selected or all banks.

Note: The bank ledger needs to be enabled for cheque printing from ledger creation or alteration mode.

Accessing Cheque Printing

To access Cheque Printing screen

  1. Go to Gateway of Tally Banking Cheque Printing .

The Select Bank screen displaying the List of Bank appears as shown:

Printing Cheque in TallyERP9
(56- Printing Cheque in TallyERP9)

  1. Select All or the required Bank account from the List of Bank .

  2. Press Enter .

The Cheque Printing screen of the selected Bank is displayed as shown:
Printing Cheque in TallyERP9
(57- Printing Cheque in TallyERP9)

  1. By default, this screen displays list of pending cheques of the current date’s month.

  2. Click F6: Show All to display all the cheques.

Note: On clicking F6: Show All , you can toggle to F6: Hide Printed .

Printing Cheque in TallyERP9
(58- Printing Cheque in TallyERP9)

Bank Not Configured for Cheque Printing

The cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown:

Printing Cheque in TallyERP9
(59- Printing Cheque in TallyERP9)

The bank needs to be enabled for cheque printing from ledger alteration screen.

Printing Cheque in TallyERP9
(60- Printing Cheque in TallyERP9)

1. Configuring Cheque Printing in Tally.ERP9

You can configure cheque printing using the F12: Configure option where you can enable the required configuration options, as per your requirements.

To configure cheque printing

  1. Click F12: Configure to view the configuration screen.

    The Configuration screen appears as shown below:
    Configure Cheque Printing in TallyERP9
    (61- Configure Cheque Printing in TallyERP9)

  2. Enable the following options, as required:

    • Confirm each Cheque before Print? to display a confirmation prompt before printing each cheque.

    • Include Printed Cheques also? to display cheques that have been printed in the report.

    • Show Forex Transactions only? to display transactions recorded using a foreign currency.

    • Show Payment Favouring? to display the Favouring Name in the report.

    • Show Remarks also? to display the remarks.

  3. Select the required Display Name Style .

  4. Select the required Scale Factor from the list.

  5. Select the required Sorting Method from the list.

The cheque printing report screen will be  displayed according to the configurations defined.

2. Printing Amount in Cheque in both Lakh and Crore Units in Tally.ERP9

You can print the value in the cheque in both lakh and crore units, by changing the settings for display of amounts.
To print the amount in cheque in lakhs and crores

  1. Go to Gateway of Tally F3 : Cmp Info Alter .

  2. Select the required company to view the Company Alteration screen.

  3. Set the option Show amount in millions? to No .

  4. Press Ctrl+A to accept.

During cheque printing, the amount will now be printed in lakhs and crores.

3. Printing a Self-Cheque in Tally.ERP9

A self cheque is a cheque issued by a drawer to himself or herself. It can be presented for collection at the bank on which it was drawn.

In order to print a self cheque in Tally.ERP 9, cheque printing has to be configured . Then you have to pass a contra entry by entering Self as the Favouring Name in the Bank Allocation screen.

To print a self cheque

  1. Go to Gateway of Tally Accounting Vouchers F4: Contra .

  2. Credit the bank account.

  3. Enter the amount in the Credit column.

  4. Press Enter to go to the Bank Allocations screen.
    Enter Self as the Favouring Name . The Bank Allocations screen appears as shown below:
    Printing a Self Cheque in TallyERP9
    (62-Printing a Self Cheque in TallyERP9)
    o Press Ctrl+A to accept and return to the Accounting Voucher Creation screen .

  5. Debit the cash account. The Accounting Voucher Creation screen appears as shown below:Printing a Self Cheque in TallyERP9
    (63-Printing a Self Cheque in TallyERP9)

  6. Press Enter to go to the Cheque Printing screen.

  7. Press Enter to print the self cheque.

4. Disabling Company Name During Cheque Printing in Tally.ERP9

If the company name is not required during cheque printing, you can disable it in cheque printing configuration.

To disable the company name during cheque printing

  1. Go to Gateway of Tally Accounts Info Ledgers Alter .
  2. Select the bank ledger from the List of Ledgers .
  3. Enable Provide bank details? to open the Bank Details page.
  4. Set Alter Cheque Printing Configuration? to Yes , to view the Cheque Format Selection page.
  5. Select the required format from the List of Cheque Formats , to view the Cheque Dimensions page.
  6. Set Print Company Name on Cheque? to No . The Cheque Dimensions page appears as shown below:Printing a Cheque without Company Name in TallyERP9
    (64-Printing a Cheque without Company Name in TallyERP9)
  7. Press Ctrl+A to accept.

Now, the company name will not appear on the cheque during printing.

5. Printing Cheque without Date in Tally.ERP9

If you do not want the date to appear on the cheque when printed, you can disable it in the cheque printing configuration in Tally.ERP 9.

To print a cheque without date

  1. Go to Gateway of Tally Accounts Info Ledgers Alter .

  2. Select the bank ledger from the List of Ledgers .

  3. Enable Provide bank details? to open the Bank Details page.

  4. Set Alter Cheque Printing Configuration? to Yes , to view the Cheque Format Selection page.

  5. Select the required format from the List of Cheque Formats , to view the Cheque Dimensions page.

  6. Press Alt+P to view the Cheque Printing page.

  7. Click F12: Configure .
    Set Print Date? to No . The Cheque Printing Configuration page appears as shown below:
    Printing a Cheque without Company Name in TallyERP9
    (65-Printing a Cheque without Company Name in TallyERP9)

  8. Press Ctrl+A to accept.

Now, the date will not appear on the cheque during printing.

6. Changing Cheque Printing Orientation in Tally.ERP9

The orientation of a cheque can be changed, as required, by altering your bank ledger and setting the option to change the print configuration.

To change the orientation of a cheque

  1. Go to Gateway of Tally Accounts Info. Ledgers Alter .

  2. Select the bank ledger from the List of Ledgers .

  3. In the Ledger Alteration screen, under Bank Configuration , enable Set cheque print configuration?

  4. Select the cheque format from the List of Cheque Formats , and press Enter .

  5. The Cheque Dimensions page appears.

  6. Press Alt+P to view the Printing page.

  7. Click : Orientation to view the Cheque Printing Orientation page.

  8. Set Cheque Printing Orientation , as required.
    The Cheque Printing Orientation page appears as shown below:
    Printing a Cheque in TallyERP9
    (66-Printing a Cheque in TallyERP9)

  9. Press Ctrl+A to accept.

Now, you can print the cheque with the required orientation.

 
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