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Cheque Management Cheque Register -in Tally.ERP 9

Tally.ERP 9 provides effective cheque management systems by allowing creation of multiple cheque books with unique ranges for every bank in Bank Ledger creation and Cheque Register. It also allows use to keep track of post-dated cheques with Cheque Printing.
  1. Payment Voucher Entry for Auto Cheque Numbering and Selection of Cheque Books in Tally.ERP9

  2. Accessing Cheque Deposit Slip in Tally.ERP9

  3. Printing Cheque Deposit Slip / Cheque Deposit Slip Report

  4. Configuring Cheque Deposit Slip in Tally.ERP9

  5. Post Dated Cheques in Tally.ERP9

  6. Cheque Register Report – in Tally.ERP9

  7. Printing Cheques from Cheque Printing Report – in Tally.ERP9

1.   Payment Voucher Entry for Auto Cheque Numbering and Selection of Cheque Books in Tally.ERP9

To view the Payment Voucher entry screen

  1. Go to Gateway of Tally > Accounting Vouchers .

  2. Select F5: Payment from the Button Bar or press F5 .

To use Auto Cheque Numbering during Bank Allocation the following options in F12: Configure has to be enabled:

  • Use Auto Cheque Numbering

  • Allow Selection of Cheque Range

Bank Allocation Configuration in TallyERP9
( 1-Bank Allocation Configuration in TallyERP9)
Record a Payment voucher for the following:
The Company settles a Creditor’s bill (Purchase) via Cheque. This entry can be passed in single entry mode where you will be crediting the Bank Ledger (for which Cheque Books has been configured) and debiting the Party Ledger, as shown:
Payment Voucher in TallyERP9
(2- Payment Voucher in TallyERP9)
In the Bank Allocation screen :

  • The Nickname will appear as defined in the Provide Bank Details during the ledger creation.

  • The Favouring Name and Amount fields are prefill based on the Payment entry recorded.

  • The Transaction Type is set to Cheque by default. This can be changed based on requirement.

  • For Transaction Type – Cheque:

    • User can choose a Cheque Range (Cheque Books) from the list of Cheque books defined for the bank, in the Cheque Range field.

    • The Cheque Number will be automatically filled in the Instrument Number field. User still has the option to manually change the Cheque Number, if required.

    • If the Cheque number entered does not fall in the selected Cheque Range, the error The Instrument number entered is out of the Cheque range will appear, and the cursor will return to the Instrument Number field.

Note: When you change the Transaction Type from Cheque to any other type in the voucher creation screen:

  • The instrument number will be removed if a cheque range was used.

  • The instrument number entered without using cheque range, will be retained. This applies to voucher alteration screen as well.

  • Multiple allocations can be done in Bank Allocation screen as shown:

Bank Allocation Screen in TallyERP9
(3- Bank Allocation Screen in TallyERP9)

  • For each allocation, a different range can be chosen or the same cheque range can be chosen. When the same range is chosen, the subsequent cheque numbers will be automatically filled in Instrument Number field.

  • Once Bank Allocations are done, accept the Payment voucher by pressing or Enter , or by clicking on Yes .

Payment Voucher in TallyERP9
(4- Payment Voucher in TallyERP9)
If the Cheque Printing is enabled for the Bank, once the payment voucher is accepted, the Cheque Printing screen will appear.

  • To print the cheque, click on Yes , or Press or Enter .

  • To print the cheque later, click on No , or press or Esc Key.

2.   Accessing Cheque Deposit Slip in Tally.ERP9

The Cheque Deposit Slip option in the Banking menu allows you to generate deposit slips for payments received through cheque or demand draft which need to be deposited into the bank. You can access, print and configure cheque deposit slips in Tally.ERP 9, as required.

To access Cheque Deposit Slip screen

  • Go to Gateway of Tally Banking Deposit Slip Cheque Deposit Slip . The Select Bank screen appears displaying the List of Bank .
  • Cheque Deposit Slip Screen in TallyERP9
    ( 5- Cheque Deposit Slip Screen in TallyERP9)

  • Select the required Bank account , and press Enter . The Cheque Deposit Slip screen of the selected Bank appears.

Cheque Deposit Slip Screen in TallyERP9
( 6- Cheque Deposit Slip Screen in TallyERP9)
Note: The Cheque Deposit Slip screen displays only transactions which have Cheque/DD asTransaction type allocated in the Bank Allocation table in the receipt voucher entry.

  • Select the required row from the Cheque Deposit Slip list and press Enter to open the voucher in A lteration mode .

  • Click F2: Period to change the period.

  • Click F4: Bank to select other required bank from the list.

  • Click F5:Cash to view cash transactions (for the same bank).

  • Click F6: Show All to:

    • View the transactions for which cheque deposit slips have not been printed. View all transactions for the bank for the period mentioned.

  • Click F7: Edit Ch Details  to edit or update the Received From name and Instrument No.

Deposit Slip Screen in TallyERP9
( 7- Deposit Slip Screen in TallyERP9)
Note: The Received From is an additional field available in the Cheque Deposit Slip screen that you can use to specify the name of the cheque issuer (Individual/Business Organisation), to be printed in the deposit slip or report.
When you access F12 : Range for filters in Edit Cheque Details screen, the system prompts you to Accept the current screen before proceeding.

  • Accept the screen to save the settings.

  • Press Ctrl+P: Mark as Printed allows to mark all the Cheque Deposit Slips as Printed at once.

  • Press F12 : Range allows to filter the Cheque Deposit Slip screen. The user may filter the cheque details based criteria such as the Amount Bank Date Date , and Party Ledger .

Range of Information in Report in TallyERP9
( 8- Range of Information in Report in TallyERP9)

 

3. Printing Cheque Deposit Slip Report in Tally.ERP9

You can select All or the required receipts to be included in the Cheque Deposit Slip. The Cheque Deposit Slip report prints all the receipts for the selected period.

Printing Cheque Deposit Slip

To print the Cheque Deposit Slip

  • Go to Gateway of Tally Banking Deposit Slip Cheque Deposit Slip.

  • Select the required b ank account from List of Banks . The Cheque Deposit Slip screen appears displaying the list of receipts.

To include all the receipts in the Cheque Deposit Slip

    • Click Print .

To include selected receipts in the Cheque Deposit Slip

Printing Cheque Deposit Slip Report in TallyERP9
( 9- Printing Cheque Deposit Slip Report in TallyERP9)

  • Click No or Press or Esc to set the other options as follows:

    • Print Deposit Slip : By default, this option is set to Yes.

    • Date of Printing : By default, the system displays the current date. Specify the required date to be printed in the Cheque Deposit Slip.

    • Space to leave on Top (default 0.5 inches) : Set the required space.

    • Show Received From : Set this option to Yes to print the Received From details in the deposit slip.

    • Print Company's Telephone Number : Set this option to Yes to print the company's telephone number.

    • Print Company's Mobile Number : Set this option to Yes to print the company's mobile number.

    • Print Company’s PAN/IT Number : By default, this option is set to Yes .

Note: The option Show Forex Transactions only will skip when you are opting to print theCheque Deposit Slip .

  • Accept to print. The Cheque Deposit Slip appears as shown below:

Printing Cheque Deposit Slip Report in TallyERP9
( 10- Printing Cheque Deposit Slip Report in TallyERP9 )

 

4. Configuring Cheque Deposit Slip in Tally.ERP9

To configure the Cheque Deposit Slip screen

  1. Press F12: Configure , the Configuration screen appears.

    Configure Cheque Deposit Slip in TallyERP9
    ( 11- Configure Cheque Deposit Slip in TallyERP9)

  2. Set the option Show Forex Transactions only to Yes to display only the forex transactions. By default, this option is set to No .

    Note: This option appears only in case the company is enabled with multi currency feature.

  3. Set the option Show Received From option to Yes to display Received From column in theCheque Deposit Slip screen. By default, this is set to No .

  4. Set the option Show Bank/Branch Name Also option to Yes to display Bank and Branchcolumns in the Cheque Deposit Slip screen. By default, this is set to No .

  5. Set the option Show Remarks also option to Yes to display Remarks column in the Cheque Deposit Slip screen. By default, this is set to No .

  6. Select the required Display Name Style i n the Appearance of Name field, that you want to use in the deposit slip screen.

  7. From the Scale Factor for Values list, select the required scale factors .

  8. Select the required sorting method from the list.

 

5.   Post Dated Cheques in Tally.ERP9

A post-dated cheque is one that the recipient can encash on a future date. Such cheques are not payable until the date mentioned on the face of the cheque. In the accounting books of both the issuer and the recipient, the transaction will not be recorded until the date provided on the cheque.

The features of PDC that are supported in Tally are listed in this topic.

  • You can manage all the receivables/payables considering the impact of receipt/ issue of post-dated cheques along with real time accounts. This will aid you to plan your cash flows.

  • You can eliminate the need for additional transactions at the time of realisation.

  • Avoid delay in revenue realisation by presenting the PDCs in time.

5.1.  Creating Post-Dated Payment Voucher in Tally.ERP9

You can record a payment transaction by creating a post-dated voucher. You need to select the : Post-Dated option in the voucher creation screen and then record the entries.
T o create a post-dated voucher

  1. Go to Gateway of Tally Accounting Vouchers Payment .

  2. In the Voucher Creation screen, click : Post-Dated . The voucher will be marked with the words Post-Dated as shown below:

    Post Dated Voucher in TallyERP9
    ( 12- Post Dated Voucher in TallyERP9)

  3. Click F2: Date and provide the date of the cheque.

  4. Select a bank account in the Account field.

  5. Under Particulars , select the ledger of the party to whom the post-dated cheque has been issued.

  6. Provide the Amount and Bill-wise Details for the payment.

  7. Press Enter . The Bank Allocations screen appears as shown below:

    Post Dated Voucher Bank Allocation in TallyERP9
    ( 13- Post Dated Voucher Bank Allocation in TallyERP9)

  8. Fill in the required details. A new field, PDC Issue Date , will be available in the screen. This field is available for post-dated transactions only. Fill in the date on which the post-dated cheque was issued to the party. By default, the system date is captured.

  9. Press Enter to save the bank details. The Voucher Creation screen appears. Provide Narrationif required.

    The completed Voucher Creation screen appears as shown below:
    Post Dated Voucher Bank Allocation in TallyERP9
    ( 14- Post Dated Voucher Bank Allocation in TallyERP9)
  10. Press or Enter to accept.

Note Receipt and Contra entries can also be recorded for post-dated cheques using the same procedure as above. The procedure uses the Payment Voucher for illustrative purposes.

 

5.2. Passing Post-Dated Cheque (PDC) Payment Transaction in Tally.ERP9

Example :

Purchase made from SLV Agencies on 31st Jan 2015. Value of purchase Rs. 1,84,800/-. Three PDC has been issued to party (SLV Agencies) on 05th Feb 2015.
1st PDC – 15th Feb 2015
2nd PDC – 10th Mar 2015
3rd ODC – 25th Mar 2015

Solution

To issue PDC

  1. Go to Payment Voucher Debit Party Ledger.

  2. Specify the Voucher Date as later date (PDC):

    Post Dated Cheque Payment Transaction in TallyERP9
    ( 15- Post Dated Cheque Payment Transaction in TallyERP9)

  3. Mark voucher as Post-Dated by pressing Ctrl+T .

    Post Dated Cheque Payment Transaction in TallyERP9
    ( 16- Post Dated Cheque Payment Transaction in TallyERP9)
    In Bank Allocation screen, you have new filed “PDC Issue Date” (This is the date on which you have issued PDC, by default it takes System Date, this is an editable field)
    Note : Inst. Date – This is the cheque date (PDC) or Voucher Date (Based on business scenario, Instrument/Cheque Date and Voucher Date can be differ.
    Post Dated Cheque Payment Transaction in TallyERP9
    ( 17- Post Dated Cheque Payment Transaction in TallyERP9)

  4. Similarly issue two more PDCs.

On 10th Mar-2015

Post Dated Cheque Payment Transaction in TallyERP9
( 18- Post Dated Cheque Payment Transaction in TallyERP9)
Post Dated Cheque Payment Transaction in TallyERP9
( 19- Post Dated Cheque Payment Transaction in TallyERP9)
Here PDC issue date remain same, however cheque date is 10th Mar 2015

On 25th Mar-2015

Post Dated Cheque Payment Transaction in TallyERP9
( 20- Post Dated Cheque Payment Transaction in TallyERP9)
Now when you check the Current Date & Date of Last Entry in Gateway of Tally, there will not be any effect irrespective of PDC Date and PDC Issue Date in voucher. The Date of Last Entry shows the last regular voucher entered date:
Post Dated Cheque Payment Transaction in TallyERP9
( 21- Post Dated Cheque Payment Transaction in TallyERP9)
To see the effect of these transactions

  1. Go to Display Accounts Book > Ledger.
  2. Select Party A/c (by default the balances shows based on Date of Last Entry).
  3. Click Include Post-Dated to see final balance of the ledger as shown below:

Post Dated Cheque Payment Transaction in TallyERP9
( 22- Post Dated Cheque Payment Transaction in TallyERP9)
Now balances of ledger shows including PDC transaction (which is projected balance).
Post Dated Cheque Payment Transaction in TallyERP9
( 23- Post Dated Cheque Payment Transaction in TallyERP9)

 

5.3. Effect of Post-Dated Cheque on Ledger Balance in Tally.ERP9

Example :

Purchase made from SLV Agencies on 31st Jan 2015. Value of purchase Rs. 1,84,800/-. Three PDC has been issued to party (SLV Agencies) on 05th Feb 2015.
1st PDC – 15th Feb 2015
2nd PDC – 10th Mar 2015
3rd ODC – 25th Mar 2015

Solution

While recording entries of payments and receipts, you can opt to view the party’s current balance, and the balance after including the post-dated cheque(s).

The current ledger balance shows as 1,84,800.00 Cr.
Post Dated Cheque on Ledger Balance in TallyERP9
( 24- Post Dated Cheque on Ledger Balance in TallyERP9)

By enabling Show Balances as on Voucher Date in F12 Configuration :
Post Dated Cheque on Ledger Balance in TallyERP9
( 25- Post Dated Cheque on Ledger Balance in TallyERP9)

Now balances of the ledger shows considering PDC issued as on Voucher Date.
Post Dated Cheque on Ledger Balance in TallyERP9
( 26- Post Dated Cheque on Ledger Balance in TallyERP9)

By enabling Show Ledger Final Balances shows balances of whole financial year considering all PDCs.

Note : Cursor goes to this option only if ‘Show Balances as on Voucher Date’ is disabled.

Post Dated Cheque on Ledger Balance in TallyERP9
( 27- Post Dated Cheque on Ledger Balance in TallyERP9)

Here balance shows zero because the bill has cleared against PDCs as shown below:
Post Dated Cheque on Ledger Balance in TallyERP9
( 28- Post Dated Cheque on Ledger Balance in TallyERP9)

Ledger Balance considering PDCs:
Post Dated Cheque on Ledger Balance in TallyERP9
( 29- Post Dated Cheque on Ledger Balance in TallyERP9)

 

5.4. Recording PDC Transactions without Reflecting in Books of Accounts in Tally.ERP9

This can be done by making PDC transaction using Notional Bank with optional voucher. In this scenario, this transaction will not reflect to books of accounts. When user convert from Notional to regular then below resolution appears. User can take action accordingly:
Recording Post Dated Transaction without reflecting in Books in TallyERP9
( 30- Recording Post Dated Transaction without reflecting in Books in TallyERP9)
Note : These kind of transactions happens in business whenever cheque is issued/received for the purpose as Security Deposit.

Reasons PDC will be issued/received

Businesses issue/receive the post-dated cheques for the following reasons:

  1. Sometimes businesses issue and receive post-dated cheques as part of the transaction agreement.

  2. Businesses now need both operational and MIS convenience to manage their transactions.

 

5.5. Post-Dated Cheque (PDC) Reports in Tally.ERP9

There are various reports available to verify the status of post dated cheques.

  1. Post-dated Summary

  2. Post-dated Received

  3. Post-dated Issued

  4. Post-dated Transactions

  5. Viewing Post-dated Reports with or without Actuals

  6. Viewing Current and Final Balances

5.5.1. Post-Dated Cheque (PDC) Summary Report in Tally.ERP9

The Post-dated Summary report provides a month-wise breakup of transactions for which post-dated cheques have been received or issued.
To view the Post-dated Summary report

    • Go to Gateway of Tally Banking Post-dated Summary .

Post-Dated Cheque Summary Report in TallyERP9
( 31- Post-Dated Cheque Summary Report in TallyERP9)

    • Select the required bank from the List of Banks .

The Post-dated Transactions Monthly Summary report will appear as shown below:
Post-dated Transactions Monthly Summary in TallyERP9
( 32- Post-dated Transactions Monthly Summary in TallyERP9)

The report displays the number of post-dated cheques that have been received and issued for each month, and their aggregate values.

The information appears as follows:

  • Particulars : This column lists the months of the company’s financial year. That is, if the company’s financial year begins on 1-Apr-2015, the months displayed will be from April 2015 to March 2016. If the PDC has been issued /received beyond the company’s financial year, those months will also be listed.

  • Received : This column is divided into two sub-columns, Amount and Count . The Amountcolumn displays the total value of the post-dated cheques received, for the corresponding month. The Count column displays the total number of post-dated cheques received for the corresponding month.

  • Issued : This column is also divided into two sub-columns, Amount and Count . The Amountcolumn displays the total value of the post-dated cheques issued, for the corresponding month. The Count column displays the total number of post-dated cheques issued for the corresponding month.

5.5.2. Post-Dated Cheque (PDC) Received Report in Tally.ERP9

The Post-dated Received report in Tally.ERP 9 displays all the post-dated cheques received from parties and vendors against business transactions.

Drill down from the Amount and Count values displayed under the Received column. The Post-dated Received report appears as shown:

Post-dated cheque received Report in TallyERP9
( 33- Post-dated cheque received Report in TallyERP9)

The report displays information as follows:

  • Date : This column displays the date provided in the voucher while recording the post-dated transaction in Tally.ERP 9.

  • Particulars : This column displays the name of the party ledger that has been used to record the transaction.

  • Bank : This column displays the name of the bank whose cheque has been received.

  • Inst. No. : This column displays the instrument number entered in the Bank Allocationsscreen while recording the transaction.

  • Inst. Date : This column displays the instrument date entered in the Bank Allocations screen while recording the transaction. That is, the date provided on the face of the cheque.

  • Issuing Bank : This column displays the name of the payer’s bank.

  • Status : This column indicates if the current status of the cheque. There are four types of status for a cheque:

    • Regularized : if the date of the cheque is equal or more than the Date of Last Entryindicated in the Gateway of Tally .

    • Pending : when the cheque date is lesser than the Date of Last Entry .

    • Reconciled : if the cheque is reconciled.

    • Unlinked : if the cheque is deposited in a notional bank.

    • Amount : This column displays the value of the post-dated cheque received.

T he F12: Configure options available for this report are as shown:

Post-dated Report Configuration in TallyERP9
( 34- Post-dated Report Configuration in TallyERP9)

  • Show received from/payment to : Set this option to Yes to view the name of the payer. This is the name provided in the Received From field of the Bank Allocations screen.

  • Show PDC Notes : Set this option to Yes to view the remarks provided using the : Enter Notes button.

  • Show issue/receipt date : Set this option to Yes to view the date on which the cheque was received. This is the date provided in PDC Receipt Date field of the Bank Allocations screen.

5.5.3. Post-Dated Cheque (PDC) Issued Report in Tally.ERP9

The Post-dated Issued report in Tally.ERP 9 displays particulars of all the post-dated cheques issued to vendors and suppliers against business transactions.

Place the cursor on the Amount and Count values displayed under the Issued column, and pressEnter .

The Post-dated Issued report appears as shown:

Post-dated Cheque Issued Report in TallyERP9
( 35- Post-dated Cheque Issued Report in TallyERP9)

Button Options in Reports

T he F12: Configure options available for this report are as shown:
Post-dated Cheque Issued Report in TallyERP9
( 36- Post-dated Cheque Issued Report in TallyERP9)

  • Show received from/payment to : Set this option to Yes to view the name of the payee. This is the name provided in the Favouring Name field of the Bank Allocations screen.

  • Show PDC Notes : Set this option to Yes to view the remarks provided using the : Enter Notes button .

  • Show issue/receipt date : Set this option to Yes to view the date on which the cheque was issued. This is the date provided in PDC Issue Date field of the Bank Allocations screen.

5.5.4. Post-Dated Cheque (PDC) Transactions Report in Tally.ERP9

The Post-dated Transactions report displays month-wise list of transactions recorded with post-dated cheque entries.

Drill down from one of the months in the Particulars column. The Post-dated Transactions report appears as shown:
Post-dated Cheque Transaction Report in TallyERP9
( 37- Post-dated Cheque Transaction Report in TallyERP9)

5.5.5. Post-Dated Cheque (PDC) Reports with or without Actuals in Tally.ERP9

In Tally.ERP 9, you can view the reports related to post-dated cheques with or without the inclusion of the actuals.

To alter the option of viewing actuals in a post-dated cheque

  1. Go to Gateway of Tally Display Account Books Cash/Bank Book(s) .

  2. Click : New Column .

  3. Enter the From and To date, if required.

  4. Select Actuals with Post-dated , or Post-dated Only in the Types of Value to show field, as required.

The Cash/Bank Summary screen (with Actuals with Post-dated ) appears as shown below:
Post-dated Cheque Report in TallyERP9
( 38- Post-dated Cheque Report in TallyERP9)

The Cash/Bank Summary screen (with Post-dated Only ) appears as shown below.

Post-dated Cheque Report in TallyERP9
( 39- Post-dated Cheque Report in TallyERP9)

5.5.6. Viewing Current and Final Balances in Post-Dated Cheque (PDC) Transactions in Tally.ERP9

Two F12: Configure options are available in the Voucher Creation/Alteration screen to consider post-dated transactions while ascertaining the balances of party ledgers:

  • Show Bill Final balances : Enabling this option will display the amount that remains due, if any post allocation, in the Bill-wise Details screen.

Post-dated Cheque Report in TallyERP9
( 40- Post-dated Cheque Report in TallyERP9)

  • Show Ledger Final Balances : Enabling this option will display the party ledger’s balance after including the post-dated transactions for the party ledger, in the Voucher Creation /Alteration screen.
 

5.6. Notional Bank in Tally.ERP9

Notional Bank is an unreal bank account to record temporary transactions to it. The user can opt to record their post dated transactions to a Notional bank. This occurs, in case if they are not clear and going to decide subsequently then they can put it in Notional Bank.  Later they have an option to change the bank to which it should be deposited. However, values will be reflected to accounts.

Note : In the year end, user need to ensure no balances are showing under Notional Bank.

To link bank account to Notional Bank

  • Create Notional/Control Bank account under Bank Accounts group.

  • Go to F11 Feature Accounting Feature > Enable Set/Alter post-dated transaction feature > Select the Notional Bank ledger and save the changes.

Notional Bank in TallyERP9
( 41- Notional Bank in TallyERP9)

Note : Transactions passed under Notional Bank need to be regularized manually by changing bank account to regular bank on the date of cheque deposit. Therefore the status of these transactions shows as ‘Unlinked’, till it move to respective of Bank.

5.6.1.  Enabling Notional Bank in Tally.ERP9

A notional bank exhibits the same features as a normal bank account, created under the group Bank Accounts . You can create a notional bank account when you are:

  • Unable to decide the bank to which the post-dated cheques received are to be deposited, while creating the post-dated transactions.

  • Manually converting the post-dated cheques received.

  • Unable to determine the bank to which the post-dated cheque is to be deposited.

To enable notional bank

  • In F11:Features Accounting Features , enable the option Set/alter Post-dated transaction features to Yes .

Enabling Notional Bank in TallyERP9
( 42- Enabling Notional Bank in TallyERP9)

  • Select the bank account for transacting with post-dated cheques.

Enabling Notional Bank in TallyERP9
( 43- Enabling Notional Bank in TallyERP9)

5.6.2.  Passing Post-Dated Cheque (PDC) Transaction for Notional Bank in Tally.ERP

Usually PDC receipts can be recorded through Notional Bank. Whenever users receive PDC from their party, on the date of PDC receipt, as they are not sure to which bank they are going to deposit, they can put it under Notional Bank. This will not get regularized automatically. Users need to regularize manually.

When PDC is received, pass a receipt voucher marking with Post-Dated by debiting Notional Bank as shown below:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 44- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

In the bank allocation screen PDC/Voucher Date will be captured in Instrument Date field. Also PDC Receipt date captures the Current/System Date (on which PDC was received, this field can be editable), as shown below:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 45- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

When on specific date, user have option to view PDC Report (Alt+T) from Day Book:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 46- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

Here they have to take action on status of the Cheque:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 47- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

By changing the period, user can even view PDC transactions of future dates:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 48- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

Status:
Regularized :

These cheques (issued/received) have got regularized today, however user need to ensure:

  • Cheques which were issued from bank has sufficient balance to clear the cheques.

  • Cheques which were received need to deposit to respective bank.

Unlinked :
If received cheques are under Notional bank, then user need to move those to regular bank. Then status of cheques will get changed to Regulaized.

Pending :
These are the cheques which Date is yet to occur. Pending status transactions will get be Regularized based on Date of Last Entry.

PDC Note can be viewed by enabling from F12: Configuration . Here the transaction status ‘Unlinked’ need to be actioned. Therefore, user has to move ledger from Notional Bank to regular bank.

Keep a cursor on Unlinked transaction > press Spacebar to select > click on Alter Bank (Alt+F4) as shown below:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
( 49- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

Select the regular bank from the list of banks and press Enter to save changes:

Post Dated Cheque Transaction for Notional Bank in TallyERP9
(50- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

Now the status will get changed to Regularized :

Post Dated Cheque Transaction for Notional Bank in TallyERP9
(51- Post Dated Cheque Transaction for Notional Bank in TallyERP9)

Note : User can even change the Voucher Date (Alt+A Alter Date) of issued/received PDC based on business scenarios. For e.g. If party is request to deposit Cheque after 2 days or you may request your vendor to deposit Cheque after a week. However Date written on Cheque will not be affected.

 

6.   Cheque Register Report – in Tally.ERP9

(View, Search and Track your Cheque Details in Tally.ERP9)

View and search for the details of your cheques, along with setting cheque ranges and tracking cheque statuses - all from the Cheque Register report. Also, find details of post-dated cheques and cheques issued in a different period.

Go to Gateway of Tally Banking Cheque Register to view the Cheque Register report.
Cheque Register Report in TallyERP9
(52- Cheque Register Report in TallyERP9)

6.1. View Details of Your Cheques in Cheque Register Report in Tally.ERP9

Bank-wise view of cheques

Get a consolidated view of all your cheques from the default bank-wise screen of the Cheque Register report.

  • Available Cheques - View the cheques available if you have  set a cheque range while creating your bank ledger.

  • Unreconciled and Reconciled - Drill down into these columns to view the cheque details, including the related payment details.

  • Blank and Cancelled - Drill down to view details of all your blank and cancelled cheques.

    • Issue a blank cheque to your party from this report. Click here to know how.

    • Cancel an available cheque or a cheque that is already issued. Click here to know how.

Note: Press Alt + F2 (or click F2: Period ) to change the period for which you want to view the cheque details.

  • Out of Period  : Displays the number of cheques that do not belong to the current period chosen. The cheques may be
    • I ssued in the previous financial year

    • Post dated and not part of the current financial year

Range-wise view of cheques

View cheques based on the different cheque ranges you have set, depending on the business requirements.

For example, you can set cheque ranges for cheques to be issued from different departments or for cheques to be issued to different parties.

  • Drill down from the Cheque Register report to view all the cheque ranges in the Cheque Range Register screen.

Cheque Register Report in TallyERP9
(53- Cheque Register Report in TallyERP9)

    • Further drill down to each cheque range to view the cheque details.

    • Click F4: Bank to toggle between banks, and view the cheque range set for the selected bank. Click C: Cheque Range to toggle between different cheque ranges.

    • Not in range - Drill down to view details of the cheques that are issued but not set as part of any cheque range.

Status-wise view of cheques

  • Click F6: View All and select the status for which you want to view the cheque details on a single screen.

  • Click F5: Status-wise to view the list of cheques displayed under different statuses on a single screen.

Cheque Register Report in TallyERP9
(54- Cheque Register Report in TallyERP9)

6.2. Manage Your Cheques with Cheque Register in Tally.ERP9

Cheque Register also enables you to effectively manage your cheques and do a few other business activities quickly.

  • You can use a cheque from this report directly in a payment transaction.

    1. Go to Cheque Register Cheque Range Register Instrument wise .

    2. Press Spacebar to select a cheque, and then click : Create Voucher to record your payment.

  • You can filter and search for a cheque quickly by using the cheque number, bank name, or party name.

    • Click : Quick Search and enter a matching bank name, cheque number, or instrument number.

Cheque Register Report in TallyERP9
(55- Cheque Register Report in TallyERP9)

  • You can set a range for cheques that are issued but not part of any cheque range. Count of such cheques is displayed as Not in range .
    1. Open the bank ledger used for the cheque not in the range and set the cheque range .
    2. Click R: Refresh Range in Cheque Register to update the cheque range on this report.
  • You can reconcile your cheques either cheque-range-wise or bank-wise.
    • In the Bank-wise Register screen, select the bank, and click F5: Reconcile to reconcile the unreconciled cheques in that bank.
    • In the Cheque Range Register screen, select the cheque range, and click F5: Reconcile to reconcile the unreconciled cheques in that range.
  • From this report, you can choose to exclude cheques that do not belong to any cheque range.
    • Click F12: Configure and set Include Not in Range Cheques to No . Next time you go to the Cheque Register report, you will not view cheques that are not part of the cheque range.
  • You can choose to see only those cheque books that are not completely used yet and ignore completed cheque books.
    • Click F12: Configure and enable the Ignore the Completed Cheque Ranges? option. TheCheque Register report will display only cheque ranges that are not used.
 

7.   Printing Cheques from Cheque Printing Report – in Tally.ERP9

The Cheque Printing option in the Banking menu enables you to print the pending, already printed or the required cheques continuously from a single screen. You can also update the cheque details and have track of cheques to be printed, of a selected or all banks.

Note: The bank ledger needs to be enabled for cheque printing from ledger creation or alteration mode.

Accessing Cheque Printing

To access Cheque Printing screen

  1. Go to Gateway of Tally Banking Cheque Printing .

The Select Bank screen displaying the List of Bank appears as shown:

Printing Cheque in TallyERP9
(56- Printing Cheque in TallyERP9)

  1. Select All or the required Bank account from the List of Bank .

  2. Press Enter .

The Cheque Printing screen of the selected Bank is displayed as shown:
Printing Cheque in TallyERP9
(57- Printing Cheque in TallyERP9)

  1. By default, this screen displays list of pending cheques of the current date’s month.

  2. Click F6: Show All to display all the cheques.

Note: On clicking F6: Show All , you can toggle to F6: Hide Printed .

Printing Cheque in TallyERP9
(58- Printing Cheque in TallyERP9)

Bank Not Configured for Cheque Printing

The cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown:

Printing Cheque in TallyERP9
(59- Printing Cheque in TallyERP9)

The bank needs to be enabled for cheque printing from ledger alteration screen.

Printing Cheque in TallyERP9
(60- Printing Cheque in TallyERP9)

7.1. Configuring Cheque Printing in Tally.ERP9

You can configure cheque printing using the F12: Configure option where you can enable the required configuration options, as per your requirements.

To configure cheque printing

  1. Click F12: Configure to view the configuration screen.

    The Configuration screen appears as shown below:
    Configure Cheque Printing in TallyERP9
    (61- Configure Cheque Printing in TallyERP9)

  2. Enable the following options, as required:

    • Confirm each Cheque before Print? to display a confirmation prompt before printing each cheque.

    • Include Printed Cheques also? to display cheques that have been printed in the report.

    • Show Forex Transactions only? to display transactions recorded using a foreign currency.

    • Show Payment Favouring? to display the Favouring Name in the report.

    • Show Remarks also? to display the remarks.

  3. Select the required Display Name Style .

  4. Select the required Scale Factor from the list.

  5. Select the required Sorting Method from the list.

The cheque printing report screen will be  displayed according to the configurations defined.

7.2. Printing Amount in Cheque in both Lakh and Crore Units in Tally.ERP9

You can print the value in the cheque in both lakh and crore units, by changing the settings for display of amounts.
To print the amount in cheque in lakhs and crores

  1. Go to Gateway of Tally F3 : Cmp Info Alter .

  2. Select the required company to view the Company Alteration screen.

  3. Set the option Show amount in millions? to No .

  4. Press Ctrl+A to accept.

During cheque printing, the amount will now be printed in lakhs and crores.

7.3. Printing a Self-Cheque in Tally.ERP9

A self cheque is a cheque issued by a drawer to himself or herself. It can be presented for collection at the bank on which it was drawn.

In order to print a self cheque in Tally.ERP 9, cheque printing has to be configured . Then you have to pass a contra entry by entering Self as the Favouring Name in the Bank Allocation screen.

To print a self cheque

  1. Go to Gateway of Tally Accounting Vouchers F4: Contra .

  2. Credit the bank account.

  3. Enter the amount in the Credit column.

  4. Press Enter to go to the Bank Allocations screen.
    Enter Self as the Favouring Name . The Bank Allocations screen appears as shown below:
    Printing a Self Cheque in TallyERP9
    (62-Printing a Self Cheque in TallyERP9)
    o Press Ctrl+A to accept and return to the Accounting Voucher Creation screen .

  5. Debit the cash account. The Accounting Voucher Creation screen appears as shown below:Printing a Self Cheque in TallyERP9
    (63-Printing a Self Cheque in TallyERP9)

  6. Press Enter to go to the Cheque Printing screen.

  7. Press Enter to print the self cheque.

7.4. Disabling Company Name During Cheque Printing in Tally.ERP9

If the company name is not required during cheque printing, you can disable it in cheque printing configuration.

To disable the company name during cheque printing

  1. Go to Gateway of Tally Accounts Info Ledgers Alter .
  2. Select the bank ledger from the List of Ledgers .
  3. Enable Provide bank details? to open the Bank Details page.
  4. Set Alter Cheque Printing Configuration? to Yes , to view the Cheque Format Selection page.
  5. Select the required format from the List of Cheque Formats , to view the Cheque Dimensions page.
  6. Set Print Company Name on Cheque? to No . The Cheque Dimensions page appears as shown below:Printing a Cheque without Company Name in TallyERP9
    (64-Printing a Cheque without Company Name in TallyERP9)
  7. Press Ctrl+A to accept.

Now, the company name will not appear on the cheque during printing.

7.5. Printing Cheque without Date in Tally.ERP9

If you do not want the date to appear on the cheque when printed, you can disable it in the cheque printing configuration in Tally.ERP 9.

To print a cheque without date

  1. Go to Gateway of Tally Accounts Info Ledgers Alter .

  2. Select the bank ledger from the List of Ledgers .

  3. Enable Provide bank details? to open the Bank Details page.

  4. Set Alter Cheque Printing Configuration? to Yes , to view the Cheque Format Selection page.

  5. Select the required format from the List of Cheque Formats , to view the Cheque Dimensions page.

  6. Press Alt+P to view the Cheque Printing page.

  7. Click F12: Configure .
    Set Print Date? to No . The Cheque Printing Configuration page appears as shown below:
    Printing a Cheque without Company Name in TallyERP9
    (65-Printing a Cheque without Company Name in TallyERP9)

  8. Press Ctrl+A to accept.

Now, the date will not appear on the cheque during printing.

7.6. Changing Cheque Printing Orientation in Tally.ERP9

The orientation of a cheque can be changed, as required, by altering your bank ledger and setting the option to change the print configuration.

To change the orientation of a cheque

  1. Go to Gateway of Tally Accounts Info. Ledgers Alter .

  2. Select the bank ledger from the List of Ledgers .

  3. In the Ledger Alteration screen, under Bank Configuration , enable Set cheque print configuration?

  4. Select the cheque format from the List of Cheque Formats , and press Enter .

  5. The Cheque Dimensions page appears.

  6. Press Alt+P to view the Printing page.

  7. Click : Orientation to view the Cheque Printing Orientation page.

  8. Set Cheque Printing Orientation , as required.
    The Cheque Printing Orientation page appears as shown below:
    Printing a Cheque in TallyERP9
    (66-Printing a Cheque in TallyERP9)

  9. Press Ctrl+A to accept.

Now, you can print the cheque with the required orientation.

 
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