Let us consider the scenario of sales order to understand the feature of Pre-Closure of Order. In the F2: Inventory features set the following options to Yes:
Pre-Closure of Complete Order on Account of Cancellation using Pre-Close Button
On 3-9-2009 M/s. ABC Company received an order for 5 nos of Colour Monitor 17" at Rs. 17,500 each. On 4-9-2009, the total order was cancelled.
Sales Order Voucher
Go to Gateway of Tally > Inventory Vouchers > F5: Sales Order
Refer to the topic - Creating a Sales Order for complete information on creating a sales order voucher.
In the sales order voucher, select the party ledger, stock item and in the Item Allocation screen enter the quantity and rate. The Sales Order voucher displays as shown:
As the aforesaid sales order was cancelled on 4-9-2009. Hence, the same can be closed in alteration mode of sales order.
Sales Order Alteration
View the sales order recorded above in alteration mode. Click on Pre-Close button or press Ctrl + C key combination to pre-close the total order.
The Pre-Close order completely screen will be displayed. Enter the reason for closure and date in Reason and Closed on fields respectively. Accept the details.
Accept the sales order alteration screen.
Pre-Closure of Complete Order on Account of Cancellation from Item Allocation Screen
For the example mentioned above, the order can be closed completely even from the Item Allocation screen.
Display the sales order in alteration mode. press F12: Configure and set Use Pre-Closure order details to Yes.
Accept the Sales Order Configuration.
In the Item Allocation screen, enter the total quantity in Pre-Close column. On entering the quantity, the field - Reason for Pre-Close will be displayed. Enter the Reason for Pre-Close.
Accept the Item Allocation screen and Sales order voucher.
Pre-Closure of Order for Cancellation of Partial Quantity
M/s. ABC Company received an order on 2-9-2009 for 13 nos of Colour Monitor 17" at Rs. 17,500 each. On 3-9-2009, 3 nos were cancelled from the order.
Sales Order Voucher
In the sales order voucher, select the party ledger, stock item and in the Item Allocation screen enter the quantity and rate.
The complete Sales Order Voucher displays as shown:
Press Enter to accept the screen.
In the Sales Order alteration screen press F12: Configure and set Use Pre-Closure order details to Yes. Press Enter key on the stock item to display the Item Allocation screen. As 3 nos were cancelled from the sales order, enter the Pre-Close Quantity as 3 nos. On mentioning the pre-close quantity, the field - Reason for Pre-Closure appears. Enter the reason and accept the Item Allocation screen.
The pre-closed quantity and reason entered in Item Allocation will be captured in Order Details screen.
Accept the Item Allocation screen and Sales Order Voucher.
Note: The purchase order can also be pre-closed by entering the pre-close quantity in Item Allocation screen of Purchase Ordervoucher in alteration mode. The pre-closed quantity, the last reason entered for closure and the date entered in Item Allocation will be captured in Order Details screen.